1. General Policy
2. Collection and Use of Personal Information
ARCS use the Site to promote its services, to respond to requests for information, to raise funds to support its activities, to facilitate communication and networking between its members, and to allow members to update their membership status, sign up for events such as conferences, webinars, workshops, and educational programs, to share job and volunteer opportunities, and access other membership benefits, programs, and services. We collect personal information that includes, but is not limited to, name, telephone number, email address, employer, professional title, date of birth, home or business and mailing address, gender, employer, job title, prior employment, username and password, photographs, and education. ARCS will also collect personal information when we enter into agreements for affiliated partnerships, such as exhibitors, sponsors, advertisers.
In addition to your personal information, ARCS may also collect standard Web server traffic pattern information generated by your use of the Site. General traffic, site usage, and length of stay information may be collected and stored in log files. This type of information is shared externally only on an aggregated basis.
3. Member Directory, OnContract Directory, and Online Forum
One of the Site’s features is a Directory that includes personal information that ARCS members choose to share about themselves. If you are an ARCS member, you may voluntarily post information about yourself, including your name, address, email, phone number, date of birth, gender, area of expertise, a photograph, and other biographical information to your “profile” on the Site, and that information will be included in the Directory and available to other members who visit the Site. You can edit or remove the information in your profile at any time by visiting www.arcsinfo.org/membership/manage-your-profile.
Qualifying ARCS members also have the option to make certain profile information, along with a copy of their resume, available in a publicly accessible directory located on the OnContract page of the Site. This service is available to any ARCS member who is an individual independent professional, sole proprietor, or part of a partnership of two or fewer individuals, or individual members employed by a museum, private or corporate collection, or related organization who might be available for short term projects. You will be included in the OnContract directory only if you affirmatively opt in to being included, pay the accompanying fee, and upload a copy of your resume. ARCS is not responsible for any third party’s use of information that you choose to make publicly accessible.
ARCS members also have access to the Forum, which allows members to post content to a message board that is available to all other members who visit the site. When you make postings to the Forum or otherwise post or transmit any content to the Site, others who visit or use this site may access any personal information within such content. We may collect and maintain posts, messages, and other content that you have posted or transmitted to the Site, as well as information about that content and your interaction with it.
4. Additional Disclosure to Protect People or Property or As Required by Law.
This Site contains links to websites maintained by other individuals and organizations. ARCS is not responsible for the privacy practices or the content on any of these other web sites, including any sites that managed by third parties identified as “Sponsors” on the Site or that otherwise indicate a special relationship with ARCS. Note also that the linked sites may collect personal information from you when you link to their site and that this collecting of information is not subject to the control of ARCS. To ensure protection of your privacy, always review the privacy policies of the sites you visit by linking from this Site.
7. Our Commitment to Children's Privacy
Protecting the privacy of the very young is especially important. We never collect or maintain information at the Site from persons we know to be under age 16, and no part of our Site is designed to attract anyone under age 16. Please do not communicate with or contact us if you are under age 16.
Any person who provides Personal Information through this Site represents to us that he or she is 16 years of age or older. If ARCS learns that Personal Information has been collected from a user under 16 years of age on or through this site, then ARCS will take the appropriate steps to cause this information to be deleted.
If you are the parent or legal guardian of a child under 16 who has joined this network, please contact firstname.lastname@example.org to have that child’s account terminated and information deleted.
8. Storage and Retention of Personal Information
Your information collected through the Site is stored and processed on servers in the United States. Users in the European Union should be aware that their data will be transferred to the United States and that the European Commission has not found United States law to adequately protect the rights of data subjects. ARCS takes reasonable precautions to ensure that all processing activities conducted on our behalf are compliant with the EU General Data Protection Regulation (GDPR). Under that regulation, EU users who believe their data has been misused have the right to lodge a complaint with their Member State’s supervisory authority.
We will not keep your personal information longer than necessary for the purpose for which it was collected. We will securely destroy or erase personal information from our systems when it is no longer required to accomplish the purpose for which it was collected. We also will endeavor to ensure the deletion and destruction of personal information stored and maintained by third parties. We may, however, retain some personal information in order to comply with applicable laws, regulations, rules and court orders.
9. Accessing and Correcting Your Information
You can contact ARCS by email at email@example.com to inquire if we are keeping personal information about you. If we do have personal information about you, we will provide you with a readable copy of such personal information at no charge. Factual errors in your personal information, including out-of-date information, can be corrected by sending an email to firstname.lastname@example.org with a request for such a change that credibly shows our error.
You may always opt out of receiving communications from us by unsubscribing to our messages. To remove any personal information from our database, send an e-mail from the account you want to unsubscribe to email@example.com with the word “remove” in the subject line.
Each commercial e-mail that we send to you will offer you the opportunity to opt-out of continuing to receive such messages. We may take up to 10 business days to process your opt-out requests. In some instances, we may have already shared your information with one of our authorized third parties before you changed your information preferences, and you may briefly continue to receive e-mail even after you have opted out."
10. Security Statement
In an effort to safeguard your personal information, ARCS uses encryption to protect credit cards, online order forms and other confidential information. We make reasonable efforts to ensure that our service providers have implemented physical, electronic, and procedural security measures to assist with safeguarding your personal information, and to help protect against unauthorized access and disclosure. Notwithstanding our efforts, the Internet has inherent security risks. We cannot promise, and you should not expect, that your personal information, personal searches, and other communications will always remain secure. You should take care with regard to how you handle and disclose your personal information or any username or password that you are required to use to access all of our Points of Collection.
If you have questions or comments about our efforts to protect your personal privacy, or if you require additional information about our privacy commitment, please contact at firstname.lastname@example.org.