Open Positions

ARCS supports wage transparency and only accepts job postings which have a stated salary range. 

Please contact the prospective employer directly for application details.

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Aso O. Tavitian Project Preparator | Clark Art Institute posted May 11, 2026

225 South St
Williamstown, MA 01267
United States
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Salary Range: $63,689 - $70,394

The Clark Art Institute seeks a skilled Preparator to assist in preparing and optimizing art storage and preparation spaces in anticipation of new objects from the Aso O. Tavitian Foundation. This role will support the integration of 331 artworks gifted to the Clark and contribute to planning for the new Aso O. Tavitian Wing, set to open in 2028. This is a two-year, term-limited project position with the possibility of an extension.

Please see the full position description and apply here: https://clarkart.bamboohr.com/careers/41

How to apply:

Please submit your application materials and apply here: https://clarkart.bamboohr.com/careers/41

Contact:

Patricia Tainter
ptainter@clarkart.edu
413-458-0541

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Assistant Account Manager | Preservation Arts posted Mar 10, 2026

743 47th St
Oakland, CA 94609
United States
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Salary: $85,000 - $95,000/yr

Preservation Arts seeks a qualified Assistant Account Manager to provide excellent support to management and account managers, acting as the main point of contact for project communication and coordination. The effective management of clients necessitates demonstrable skills in project management, communication, and organization. A primary function of the Assistant Account Manager is the cultivation and preservation of strong client relationships, thereby contributing substantially to the organization's success. The ideal candidate will be a focused, efficient team player who thrives in a demanding, fast-paced environment and has a basic understanding of the conservation field.

For more info: Assistant Account Manager

How to apply:

See full job description and how to apply on our website: https://www.preservation-arts.com/careers

Contact:

Preservation Arts
jobs@preservation-arts.com
n/a

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Assistant or Associate Registrar for Exhibitions & Loans In | Seattle Art Museum posted May 14, 2026

1301 1st Street
Seattle, WA 98101
United States
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Salary Range: $63,500 - $84,700

While the position is posted as two roles, it is actually one opportunity, with the title and level to be determined by experience, see web for more details, here are the basic responsibilites.

Assistant Registrar LEVEL:
- Assist with organizing incoming loans for special exhibitions and temporary loans to the permanent collection
- Support the review and execution of SAM and lender loan agreements
- Coordinate logistics with lenders, shippers, and partners for safe wall-to-wall transport of artwo rks
- Prepare documentation including condition reports, shipping receipts, crate lists, and pro forma invoices
- Oversee unpacking and deinstallations of loans as assigned, maintaining related records
- Support the development of exhibition and incoming loan budgets
- Ensure accurate data entry in The Museum System (TMS), including object, loan, and shipping records
- Participate in occasional art handling and courier duties as assigned
- Maintain working knowledge of Registrar's Office procedures
- Assist in establishing and maintaining the Exhibitions and Loan In Policy and Procedures in consultation with supervisor, along with other exhibition-related policies and procedures necessary for inclusion in the Collections Management policy
- Contribute to an institutional focus of delivering exceptional, welcoming, and inclusive customer service-creating positive, meaningful experiences for visitors, every time
- Participate in institution al learning opportunities to grow in our collective understanding and integration of antiracism, cultural competency, and equity values into SAM's work

Associate Registrar LEVEL:
- Organize all aspects of incoming and outgoing movement of artwork for special exhibitions, and temporary loans into the permanent collection, across all three museum sites
- Review and negotiate loan agreements and communicate special terms and conditions to relevant museum departments, ensuring that all contract requirements and obligations are met and adhered to
- Prepare, maintain, and ensure accuracy of all loan and shipping documentation, both physical and digital
- Coordinate the fabrication of crates and other vendor services in partnership with conservation as needed for proper handling or use of appropriate inert materials
- Arrange insurance, packing, shipping and courier logistics for wall-to-wall transport of artworks
- Oversee unpacking, deinstal lation, movement, and condition review of objects
- Develop and monitor exhibition and loan in budgets in conjunction with supervisor
- Cultivate and maintain relationships outside the museum with fine arts vendors and shippers for domestic and international shipments
- Occasional art handling and courier duties as assigned
- Maintain a general working knowledge of all procedures used by the Registrar's Office
- Assist in establishing and maintaining the Exhibitions and Loan In Policy and Procedures in consultation with supervisor, along with other exhibition-related policies and procedures necessary for inclusion in the Collections Management policy
- Contribute to an institutional focus of delivering exceptional, welcoming, and inclusive customer service-creating positive, meaningful experiences for visitors, every time
- Participate in institutional learning opportunities to grow in our collective understanding and integration of antiracism, cultural competency, and equity values into SAM's work

This is a wonderful time to join SAM as we continue building a healthy, supportive, and thoughtfully paced workplace where people can truly thrive. The selected candidate will receive strong mentorship, training, and support to help them grow and succeed.

Along with competitive compensation and excellent benefits, we're deeply committed to professional development and creating meaningful opportunities for our team.

How to apply:

Please follow link:

Assistant Registrar LEVEL: https://jobs.lever.co/seattleartmuseum/d1903fda-12a9-4411-8b4d-9ad120830dd2

Associate Registrar LEVEL: https://jobs.lever.co/seattleartmuseum/a26e0823-cf39-4e68-a116-09bc54b8ddf5

Contact:

Jennifer Garpner
jgarpner@seattleartmuseum.org
N/A

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Assistant Preparator | Sheldon Museum of Art posted May 14, 2026

University of Nebraska-Lincoln
12th & R Streets
Lincoln, NE 68588-0300
United States
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Sheldon Museum of Art, University of Nebraska-Lincoln, is hiring an assistant preparator to provide support to the lead preparator by assisting in all areas of storage, care, and exhibition of objects at the Sheldon Museum of Art. Duties include working as a team to install, transport, unpack and repack artwork in a safe and professional manner, and prepare artwork and gallery spaces for exhibition. Construct and/or prepare display mounts and furniture for objects. Assist the lead preparator with exhibition design, layout, and the implementation of multi-media artworks. Wo rk with the engagement and collections departments to pack, transport, and install Sheldon Statewide exhibitions to venues across the State of Nebraska.

Required Qualifications

• One (1) year relevant coursework, or specialized training beyond high school plus one (1) year professional art-handling and gallery installation experience.
• Work/Education history will show basic carpentry skills.
• Experience with power tools is required.
• Must be detail oriented and able to work carefully with and around artwork.
• Must possess knowledge of or experience with word processing and basic computer software programs.
• Some evening and weekend hours required.
• Must be able to lift 75 pounds and have a valid driver's license.

Preferred Qualifications

• Knowledge of electrical and audio-visual technology is a plus.
• Experience with exhibit design software such as SketchUp.
• Ability to work in a tea m environment as well as independently on assigned projects.
• Two (2) years art-handling and exhibition installation experience including matting and frame building preferred.

The ideal candidate will have a commitment to fostering fairness, belonging, and opportunity for all members of the community, contributing to institutional excellence that reflects various perspectives and experiences. They will exhibit strong cross-cultural competence, demonstrate high emotional intelligence, and have a proven ability to forge mutually respectful, trusting, and effective relationships with groups of staff, donors, artists, clients, community leaders, and decision makers. They will have a demonstrated ability to work collaboratively on team-based projects and across departments, and the ability to work effectively and simultaneously on numerous projects.

How to apply:

For more information and to apply go to https://employment.unl.edu/postings/100486

Contact:

Monica Babcock
mbabcock1@unl.edu
402-472-2463

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Assistant Registrar | Crystal Bridges Museum of American Art posted May 14, 2026

600 Museum Way
Bentonville, AR 72712
United States
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Salary Range: $21.20 - $22.24/hour (equivalent to $44,100 - $46,250 annually)

Crystal Bridges has an opening for an Assistant Registrar. This position is responsible for registration functions related to collection activation, exhibitions, incoming/outgoing loans, campus art and other initiatives of Crystal Bridges and The Momentary (a satellite of Crystal Bridges).

In this position you will help coordinate logistics for artwork activations and initiatives (including loan paperwork, packing, transit, storage, insurance and installation/deinstallation arrangements and prepar ation of condition reports). In collaboration with the rest of the Art Management team, you will ensure proper care, preservation and display of objects in the collection on loan.

How to apply:

For more information (including the full job description and qualifications) and to apply, please go to: https://crystalbridges.org/careers/.?

Contact:

Leesha Alston, Head Registrar
Leesha.Alston@crystalbridges.org
(479) 418-5700

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Assistant Registrar | Philadelphia Museum of Art posted Apr 17, 2026

2600 Benjamin Franklin Parkway
Philadelphia, PA 19130
United States
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Salary: $45,205

Responsible for a broad range of registration functions but specializing primarily on Collections documentation and organizing safe and efficient transport of art objects for loan, purchase, gift, bequest, off-site storage, and overseeing installations in an outdoor sculpture garden and some temporary exhibitions.  The person best suited for this position is extremely detail-oriented, meets deadlines, and is a successful multi-tasker. Computer knowledge is imperative. 

Specifically, you will:

• Arrange and coordinate the transfer of artwork to and from the museum including transportation, couriers, security, insurance, unpacking, storage and related details
• Assign loan numbers, generate receipts, loan agreements and other legal museum forms and documentation
• Enter information into the collection management system (TMS)
• Mark or label permanent collection objects with accession numbers
• Oversee installations in the Sculpture Garden, historic park houses and other outdoor spaces
• Coordinate installation for exhibitions
• Assist in the coordination of large-scale reinstallations of the permanent collection galleries
• Assist in the preparation of budgets for the packing, shipping and insuring of loans
• Assist Collections Registrar with accessioning and deaccessioning
• Some domestic and international travel required
• Receive or release shipments after hours
• Complete condition reports on a range of object types
• Other duties related to the movement and inventory of the collections and miscellaneous duties as assigned
• Participate in Registration Department activities assisting in achieving overall departmental goals under the direction of the Director of Registration.

How to apply:

To apply: https://philamuseum.applytojob.com/apply/BAHKlBISl5/Assistant-Registrar

Contact:

Morgan Webb
Morgan.Webb@philamuseum.org
n/a

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Assistant Registrar for Outgoing Loans | Saint Louis Art Museum posted Apr 21, 2026

1 Fine Arts Dr.
St. Louis, MO 63110
United States
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Salary Range: $47,851 - $58,617/year

The Saint Louis Art Museum seeks an Assistant Registrar for Outgoing Loans to support the Museum's outgoing loan program. The position is vital to the safe movement and responsible stewardship of the permanent collection, and requires someone who brings both precision and professionalism to complex logistical work.

Essential Duties and Responsibilities:
- Coordinates all aspects of the outgoing loan program, from initial request through project closure. This includes creating, circulating, and archiving all physical and digital loan documentation; preparing and negotiating Borrowers' Agreements; and maintaining close communication with organizing institutions and venues throughout the loan period to ensure all conditions are upheld.

- Build and maintain relationships with global fine art shipping partners and customs brokers; prepare and train staff couriers on safety and compliance protocols; serve as a courier when needed; and act as Principal Security Coordinator for the Museum's TSA-administered Certified Cargo Screening Program.

- Working under the supervision of the Director of Registration and in close collaboration with the Collections Manager, this role partners with colleagues across the Curatorial, Conservation, and Art Handling divisions.

- Helps prepare agendas for Collection Committee meetings, compile annual loan activity reports, and ensure ongoing compliance with the Museum's collections management and risk management policies and the standards of the American Alliance of Museums and International Council of Museums.

- Facilitates annually-renewable loans and will be routinely asked to assist with the installation/deinstallation of exhibitions and gallery rotations, annual collection audits, and other projects of the department.

Qualifications:

- Bachelor's Degree in a relevant field and two years of applicable experience, or equivalent combination of education and experience;
- Expertise in Registration practices and familiarity with fine art handling, packing, and shipping
- Excellent communication, record keeping, and clerical skills.
- Thrives in a role that demands both attention to detail and the flexibility to manage competing priorities under pressure


Preferred Qualifications:

- Graduate Degree in Art History or Museum Studies;
- Experience using The Museum System (TMS) or a comparable Collection Management System;
- Experience shipping and handling artworks, se rving as a courier, and knowledge of basic condition reporting.

Benefits, Perks & Culture

The Saint Louis Art Museum offers a comprehensive benefits program that includes Medical, Dental, and Vision coverages with various plan designs to choose. HSA and FSA benefits are also offered with applicable plans. Medical premium reductions are available through participation in the Museum's award-winning wellness program that features fun staff events such as "bike to work" days, paddleboat days in Forest Park, 5K runs, and onsite yoga in the beautiful, spacious galleries. PTO, Sick, Bereavement Leave and paid Holidays apply. Museum-paid LTD, STD, Life and AD&D insurance is included as well as access to a robust Employee Assistance Program. Unlimited EAP 24/7 counseling services and a plethora of resources available on the topics of financial wellbeing, parenting, stress management and more are available. Saint Louis Art Museum full-time employees are also part of the City of Saint Louis' Employee Retirement System pension. Additionally, the Museum offers supplemental retirement 403b, and Roth options as well as supplemental Life, AD&D, and Critical Illness coverage. Additional benefits include pet insurance, LegalShield & ID Shield, educational assistance, discounts to local ticketed events, an included Museum membership with discounts to our lovely Museum shop and restaurants, free event tickets, and staff event opportunities to experience exhibitions privately, including art installation educational sessions with Museum curatorial staff. The Museum employs unique individuals with a wide variety of talents, skills and abilities. There is a great sense of pride in being able to serve the public through the various job functions available within the Museum as a well-known Saint Louis destination to experience great works of art.

The Museum is an Equal Opportunity Employer. We are committed to treating all applicants and employees fairly based on their abilities, achievements, and experience, without regard to sex, race, age, disability, religion, national origin, color, sexual orientation, gender identity, or any other classification protected by law.

How to apply:

https://jobs.dayforcehcm.com/en-US/slam/CANDIDATEPORTAL/jobs/1820

Contact:

Caroline M Mello
caroline.mello@slam.org
(314) 655-5294

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Associate Registrar, Collections | PEREZ ART MUSEUM MIAMI posted Apr 22, 2026

1103 BISCAYNE BLVD
MIAMI, FL
United States
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Salary Range: $55,000 to $65,000

Reporting to the Associate Director of Registration, and drawing from a growing collection of 3,400+
artworks, the Associate Registrar, Collections serves as an integral role managing the museums
Acquisitions and Outgoing Loan programs, including responsibilities pertaining to the stewardship of
PAMM’s permanent collection, insuring the overall safety, preservation, and documentation of all
accessioned artworks on view, in storage, and on loan. This position safeguards protocols and carries out
the daily management and related activities associated with the permanent collection.
 
Essential Functions included, but are not limited to: 
- Oversees all Acquisitions in preparation for quarterly Acquisitions and Loans Meetings:
- Prepares and disseminates temporary loan agreements, COI’s, Gift Offer Forms, makes
packing/shipping arrangements to PAMM, receives shipments, and conducts unpacking, creates
unpacking notes and incoming condition checks in collaboration with Preparation.
- Prepares presentation of objects selected for viewing by Acquisitions and Loans Committee, in
collaboration with Preparation.
- Supports viewing logistics of Acquisitions and Loans Meetings.
- Processes payment and gift paperwork.
- Processes vendor payments, donor Deeds of Gift, and returns denied acquisitions as necessary.
- Completes formal accessioning process, consistently updating the museum’s database - TMSC.
- Maintains all relevant forms and records for new acquisitions. Responsible for making past and
incomplete digital and hard copy collection files current.
- Oversees all Outgoing Loans from the permanent collection:
- Receive, track and disseminate new loan requests to Associate Director of Registration and Chief
Curator for review at monthly review meetings. Insure included on quarterly Acquisitions and Loans Meeting
- Requests and reviews borrower GFR and fine art insurance policy toward the loan review
process, provides feedback to Associate Director of Registration and aid in institutional decision-
making process.
- If approved: assembles formal approval letter and informs borrower’s registrar. Creates project plan and timeline for coordination of all packing, crating, production of condition report, packing notes, and any installation instructions, courier requirements, and international shipping requirements borrower must follow including all related costs borrower is responsible for.
- Creates, manages, and negotiates Outgoing Loan Agreement in consultation with Associate Director of Registration and Legal Counsel as appropriate.
- Conducts all post approval logistics to ensure safe transportation, handling, install/deinstall, and
care of loans in borrower’s custody.
- If denied assembles formal denial letter and informs borrower.
? Processes and manages all Long-Term Loans to the permanent collection as necessary.
? Oversees and process all Deaccessions, if necessary.
? Responsible for tracking and managing RH/Temp needs in onsite art storage and galleries:
- Tracks RH/Temp level fluctuations across three platforms to identify trends and garner statistics
to ensure consistency.
- Addresses fluctuations and communicates concerns to Associate Director of Registration and
Director of Facilities to bring levels back to range.
- Ensures the maintenance, cleanliness, and organization of PAMM’s onsite storage in collaboration
with other Registrars and Preparators.
- Responsible for the intra-museum safe packing and transit of all permanent collection works relating
to onsite storage optimization when capacity limits are reached.
- Coordinates photography of all permanent collection works.
- Maintains all permanent collection records in TMSC, digital and paper files following PAMM’s
established standards. Advises on new and improved approaches to optimize workflow and long-term
file preservation and accessibility.
- Updates permanent collection records related to exhibitions, including condition reports, exhibition
history, and object location changes.
- Drafts, updates and keeps current the Acquisitions and Outgoing Loan Policies and Procedures.
- Assists in the implementation and compliance of PAMM’s Acquisitions and Collections Management
Policy and Procedures.
- Addresses, researches, and resolves all collection conundrums.
- Coordinates regular maintenance and annual conservation treatment of outdoor sculpture.
- Coordinates necessary conservation evaluation and treatment of permanent collection objects as part
of ongoing collection care.
- Performs quarterly collection audits of works located onsite and at offsite storage facilities.
- Provides 30% oversight of Registration Assistant related duties supporting the Collections program.
- Serves as (and assigns) courier, virtual or in person, for all Outgoing Loans, when needed.
- May support onsite exhibition installation and de-installations, when needed.
- May be assigned interns or fellows.
- Other duties as assigned.

Requirements:
Required Degree: Bachelor’s Degree/4-Year Degree

Qualifications:
- Degree in Art, Art History, Museum Studies, Museum Administration or closely related field.
- Minimum three (3) years of museum registration experience, or a combination of education and
experience.
- Broad knowledge of current trends in museum registration methods, techniques, and best
practices.
- Must have excellent research skills and an aptitude for attentiveness to detail with special
attention to accuracy.
- Strong knowledge and experience with collection management databases (preferably with
TMSC).
- Proven capability to work in a fast-paced environment and manage multiple projects
simultaneously while maintaining the ability to change priorities flexibly.

Preferred Qualifications:
- Bilingual in English and Spanish.
- Experience focused on collections management preferred
- Firm understanding of U.S. laws pertaining to the ownership, custody, transfer, and disposal of
artworks and tax laws relating to charitable donations.

Teamwork Skills:  
- Be an enthusiastic, helpful, and positive member of the team.  
- Be professional, responsible, and mature in conduct and behavior.  
- Be understanding of, encouraging to, empathetic, and friendly with all colleagues.  
- Be self-motivated and use time wisely.  
- Maintain and promote an open line of communication with each department on pertinent information. 
- Maintain effective communication by means of meetings and memorandums.  
- Adhere to all workplace rules, procedures and policies established by the company including, but
not limited to those contained in the employee handbook.  
 
Physical Demands:
- Walk, bend, lift (up to 15 pounds) files, office supplies and electronic equipment
- Finger dexterity to pick up paper and use computer keyboard
- Close visual acuity to perform an activity such as: preparing and analyzing data and figures;
transcribing; viewing a computer terminal; extensive reading
- Ability to hear in normal tones including telephone and face-to-face conversation
- Ability to work both independently and collaboratively in a fast-paced environment
- Ability to analyze problems and make decisions and recommendations

How to apply:

Applicants must submit a resume and cover letter. Applicants can apply directly online at the following link:

https://secure.saashr.com/ta/5CET.careers?ShowJob=503645190

Contact:

JOSE VELEZ
hr@pamm.org
(786) 345-5680

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Associate Registrar, Exhibitions | SFMOMA posted May 1, 2026

151 3rd Street
San Francisco, CA 94103
United States
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Salary Range: $36.94/hour (starting); $44.32/hour (position)

The Associate Registrar, Exhibitions has a central role in advancing registration methods, policies, and procedures for the museum's exhibitions program, in ways that are aligned with the museum's strategic priorities and the goals of the Registration department and the Collections, Exhibitions and Design (CED) division. Working independently and with minimal supervision, they are responsible for successfully planning, managing, and documenting registration activities for assigned projects related to the museum's exhibitions program, including temporary and touring exhibitions. The Associate Registrar, Exhibitions is a subject matter expert and has the breadth of experience and expertise to manage assigned registration activities for the fullest range of modern and contemporary artwork types and exhibition complexities.

The position is an opportunity to establish leadership skills in?advancing?the museum's?dynamic exhibitions and collections programs.

Reporting to the Director of Registration, the Associate Registrar, Exhibitions is the lead registrar on assigned projects and works collaboratively with colleagues in CED, Curatorial, Facilities, Operations, Security, Visitor Experience, and other museum departments in realizing integrated collections stewardship, collaborative exhibitions and collections research, and engaging and inspiring public programming. The Associate Registrar, Exhibitions works with and represents the museum's int erests to members of the arts communities, such as artists, studios, fabricators, estates, donors, vendors, galleries, and other museums.

How to apply:

For more information and to apply, please click on the following link: https://jobs.lever.co/sfmoma/4201f484-ce55-4348-9ee4-74a6264f08b4

Contact:

Nina Manno
nmanno@sfmoma.org
415-357-4182

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Association Manager, Contract | Association of Registrars and Collections Specialists posted Apr 27, 2026

1440 W. Taylor Street, #451
Chicago, IL 60607
United States
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Association Manager

Part-Time, Remote Contract Position with the Association of Registrars and Collections Specialists (ARCS), with occasional in-person requirements as needed. 

About ARCS

The Association of Registrars and Collections Specialists (ARCS) is a member-service organization founded in 2012 that supports and empowers collections professionals through education, leadership, and community-building. ARCS provides webinars, workshops, conferences, a jobs board, community events, on-contract services, and internship stipends and awards for professionals in museums and related natural and cultural heritage fields. 

Position Overview

ARCS is seeking a detail-oriented, proactive Association Manager to manage day-to-day operations and support its volunteer-led Board and committees. This part-time, contract role is the primary administrative and membership contact and will support communications, programming, and organizational systems. The ideal candidate is organized, able to manage multiple projects, an effective communicator, and experienced working with volunteers or nonprofit boards 

Roles and Responsibilities:

Membership Management

• Process new and renewal memberships bi-weekly.
• Respond to membership inquiries via email and phone.
• Maintain the membership database and provide reports as needed.
• Distribute membership surveys and compile results.
• Assist with invoicing, payment processing, and QuickBooks accuracy.

Programming & Events

• Support webinars, meetups, workshops, conferences, and virtual programs.
• Monitor chats/Q&A, run tech checks, and archive event content.
• Promote events through social media and email.
• Manage registrations, coordinate speaker logistics, and prepare reports for both online programs and in-person events.

Communications & Social Media

• Manage ARCS social media accounts and weekly postings.
• Moderate content and report relevant discussions to the board.
• Coordinate with the Communications Committee on scheduling and content.
• Produce ARCS Update communications via Mailchimp and listservs.

Conference Support

• Manage conference registration and attendee access.
• Support virtual and in-person conference logistics, including onsite registration and volunteer scheduling.
• Assist conference-related contractors as needed and participate in conference-related meetings.

Website & Administrative Support

• Maintain and update the ARCS website and forum.
• Add news, events, and content in a timely manner.
• Manage website enhancement projects and liaise with developers.
• Schedule virtual meetings, maintain calendars, and manage shared folders.
• Onboard new committee and board members.

How to apply:

Interested applicants must email their resume and cover letter to info@arcsinfo.org, with the subject line “ARCS Association Manager Application - [Last Name]”, by May 31, 2026 11:59pm EDT.

Contact:

Info
info@arcsinfo.org
(847) 440-4396

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Collections Assistant | Historic Columbia posted May 1, 2026

1601 Richland St
Columbia, SC 29201
United States
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Salary Range: $15 an hour

Historic Columbia (HC) is looking for a well-organized, detail-oriented person to serve as the Collections Assistant. The person in this position will work under the supervision of Historic Columbia's Collections Manager to assist with implementing strategic goals and day-to-day artifact care. The person in this position will also receive hands-on training in record keeping, object handling and care, and best museum practices.

RESPONSIBILITIES:

• Support the care of HC's collection of more than 4,000 historic artifacts (e.g., textile folding, silver polishing, pest management).
• Conduct regular cleaning of exhibit spaces within HC's five house museums.
• Support Abandoned Cultural Property efforts by performing tasks, including but not limited to photographing and documenting objects found in collections, labeling artifacts, and uploading data to HC's collections management system.
• Assist with collections rehousing and relocation, as needed.
• Perform research on objects identified by the Collections Manager and Curator of History for acquisitions and deaccessions.
• Collaborate with the Collections Manager on annual inventories.
• Assist the Collections Manager and Curator of History with installation and de-installation of exhibits.
• Conduct specialized collections projects.
• Update, digitize, and transcribe records according to American Association of Museum standards, including but not limited to provenance, object history, donor or lender information, and condition.
• Other duties as assigned.
• Adheres to Historic Columbia Ethics and Human Resources policies.

QUALIFICATIONS:

• Enrollment in or completion of an undergraduate program in history, art history, anthropology, or a related field.
• Demonstrated ability to be thorough, accurate, and consistent in completing assigned tasks.
• Self-motivated; ability to work independently and within a team.
• Ability to lift 50 lbs. as well as to climb stairs and a ladder.
• Experience with collections management systems, preferably CatalogIt. Experience with photographing and digitizing collections a plus.
• Object handling experience preferred.

ORGANIZATIONAL BENEFITS AND PERKS
We work hard to embrace diversity and inclusion and encourage everyone at Historic Columbia to bring their authentic selves to work every day. We offer a variety of growth and professional development opportunities, a welcoming environment, and family-friendly benefits for our team members.

JOB DETAILS:
$15 an hour | approximately 20 hours per week | on-site in Columbia, SC

Historic Columbia is an Equal Opportunity Employer and maintains compliance with all federal, state, and local laws.

Research demonstrates that individuals from underrepresented backgrounds often hesitate to apply for jobs if they do not meet all the qualifications. As we recognize that applicants bring a wide range of skillsets, we encourage you to apply if you demonstrate many of the desired qualifications.

How to apply:

Please send a cover letter and resume with three references, at least one of which should be a past supervisor, to jobs@historiccolumbia.org. The title of the email should be the position for which you are applying. We will begin reviewing applications on May 18, 2026.

Contact:

Debbie Giles
jobs@historiccolumbia.org
(803) 252-7742

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Collections Manager - Independent Contractor | Mat-Su Trails and Parks Foundation posted Feb 20, 2026

642 Alaska St.
Suite 215
Palmer, AK 99645
United States
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Salary: $28 hour not to exceed $19,040 - maximum payable under the contract

Mat-Su Trails and Parks Foundation, in cooperation with Alaska State Parks, is seeking a Collections Manager to complete a project-based inventory of historic collections at Independence Mine State Historic Park. This is a grant-funded, project-based, independent contractor position. The total compensation under this contract shall not exceed $19,040. This amount represents the maximum payable for all service rendered under the contract which is to be complet ed during the contract period (mid-June 2026 through October 2026). Work hours may vary based on project needs, site access, and weather conditions. The Collections Manager will work under the general direction of the Alaska State Park Technician I and is responsible for inventorying artifacts, artworks, and historic objects, including documentation of condition, location, and photographic records.

Duties
. Locate, identify, and inventory historic objects
. Create and maintain digital collection records and photographic documentation
. Ensure data integrity and adherence to documentation and cataloging standards
. Serve as an advocate for the collection when interacting with volunteers, visitors, concessionaire staff, donors, children, and other partners
. Work collaboratively with site staff, including the Alaska State Park Technician I

How to apply:

Submit a resume, cover letter, and three professional references to traftery@matsutrails.org and/or jodi.swanson@alaska.gov by April 1, 2026.

Contact:

Taylor Raftery
traftery@matsutrails.org
n/a

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Collections Manager and Registrar | The American LGBTQ+ Museum posted May 1, 2026

45 W 36TH ST
NEW YORK, NY 10018
United States
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Museum Overview

The American LGBTQ+ Museum (ALM) preserves, investigates, and celebrates the dynamic histories and cultures of lesbian, gay, bisexual, transgender, and queer people, as well as those of the emergent and adjacent identities among our communities. Using exhibitions and programs, we seek to advance LGBTQ+ equality through the lens of social justice movements, including, but not limited to, race, gender, class, immigration, and disability.

In 2017, the Museum was founded by a group of activists and advocates for LGBTQ+ rights. The board and staff work to center racial, gender, and disability justice in all aspects of the organization. In 2021, a partnership was established with The New York Historical to house the Museum in a new wing currently under construction. In 2022-2023, monthly public programs were launched, Ralph Applebaum & Associates was selected to lead the development of the first tranche of exhibitions and digital experiences, and a $30 million comprehensive fundraising campaign was launched.

The Museum is building its home in New York City because of its cultural context, its historic significance in the LGBTQ+ rights movement, and its popularity as a tourist destination. However, its national scope for exhibitions and educational products will be reflected in a series of traveling exhibitions created with partners across the country, and a digital museum with born-digital and gam ified experiences. We are planning a 2028 opening for the Museum's galleries in New York.

The Museum aims to:
Educate our communities on the evolving and complex narratives of LGBTQ+ history
Provide a physical space for LGBTQ+ people that fosters individual dignity and unifies across generations and differences
Support and inspire a new generation of activists to advance social justice

For more information about The American LGBTQ+ Museum, please visit the website at www.americanlgbtqmuseum.org

Collections Overview
Collaborative models are at our core. Partnerships will be crucial to our goals, shaping how we connect, create, and sustain collective efforts. We anticipate this being a major aspect of the work and hope to develop innovative approaches to share and manage our collection.

The museum is in the beginning stages of establishing a collection, and the mandate is still being explored. The collecting scope c urrently under consideration includes:

- Artifacts that broadly represent American LGBTQ+ history and culture, from early indigenous history to the present day,

- The primary purpose of the collection is to support didactic or thematic exhibitions and public programs

- Exceptional or outstanding items will be collected as opportunities arise

- Artifacts that are linked with LGBTQ+ activism at national, community, and domestic scales

The museum has limited preliminary holdings (800 items, including personal artifacts, ephemera, archival items, and AV media, stored at an off-site collection storage facility) that are being assessed for inclusion in our initial collection. While we are prioritizing collection efforts for our core displays and inaugural exhibitions, we are also exploring collecting for preservation and acting as an intermediary steward for collections at risk.

Position Summary

The Collection s Manager and Registrar will oversee the care, documentation, and management of the Museum's collection. This includes developing and enforcing collection policies, maintaining accurate records, and ensuring preservation of all objects, including those on loan or under temporary custody. This position will play a key role in developing the museum's first Collection Management Policy and Collection Development Plan for Board adoption.

The Collections Manager and Registrar will also coordinate logistics for the Museum's exhibitions, including the launch of the inaugural program at our New York Historical galleries. This position will serve as the primary contact for public inquiries regarding the collection and will support internal collection access.

This New York City-based position requires occasional evening, weekend, and holiday work to support exhibition loans, collection movements, and installation or de-installation procedures.

Job Functions

• Working closely with the Chief of Exhibitions and Collections and the Board's Collections Committee, lead the development and implementation of the Museum's Collections Policy and support the implementation of collection development strategy and initiatives consistent with institutional priorities.
• Lead or support due diligence on provenance, ownership, and legal/ethical considerations for proposed acquisitions and loans, consistent with professional and legal standards. Work with Museum Leadership and Legal Counsel to draft, review, and approve collection-related agreement templates as needed.
• Determine and document process workflows.
• Lead the selection and coordinate the initial setup/development of collection management systems.
• Working with the Chief of Exhibitions and Collections, coordinates acquisition procedures, loan requests, communications with collectors and lenders, and supports the traveling exhibitions program
• In collaboration with the Chief of Exhibitions and Collections, prepare collection budgets and keep track of collection-related expenses.
• Oversee collection care, including preservation, conservation, storage, and documentation, following best practices by:
• Maintaining collection management systems, continuously improving and completing collection documentation, and leading data quality initiatives.
• Planning and managing collection storage, including coordination with off-site storage facilities.
• Organizing and conducting regular inventories and spot checks, maintaining accurate location controls.
• Managing collection movements, including agreements with shipping vendors, temporary handlers/preparators, and other vendors.
• Preparing condition reports and coordinating conservation assessments and treatments with specialized consultants and contract conservators.

Works closely with the Chief of Operations to:

• Oversee and implement collections-related tasks according to the Museum's Disaster Preparedness and Emergency Response Plan
• Ensure appropriate insurance coverage for permanent collections and exhibitions, and process claims as needed.
• Coordinate with colleagues at the New York Historical to maintain proper environmental conditions and security for artifacts and exhibitions.
• Manage legal documents for temporary exhibitions, such as loan agreements, receipts, condition reports, and insurance certificates, consulting the Chief of Operations as needed.
• Collaborate with New York Historical to maintain the facility report.
• Coordinate with exhibition designers, preparators, and the New York Historical for shipping, receiving, housekeeping, security, repairs, and installation and de-installation of exhibitions and objects.
• Plan and implement photography and digitization projects, and manage rights and reproduction tasks for permanent colle ction and loaned objects.
• Respond to collection information access and image requests; manage access to collection records.
• Collaborate with the Exhibitions and Collections team and museum departments to support research and acquisitions.
• Supervise and train interns, contractors, and volunteers in handling, documentation, and system use as required.
• Prepare collections statistics and reports for the Board, funders, and audits.

Qualifications
Experience:

• This position requires at least 5 years of experience as a collections manager or collections registrar, preferably in a history museum or a comparable historical collections setting. 5-8 years of museum experience desired.
• Expertise in collection policy development/updates.
• Advanced knowledge of collections management systems.
• Demonstrated experience with object handling, packing, transport, and storage.
• Strong interpersonal and com munication skills. Experience communicating directly with collectors, lenders, experts, and members of the public.
• Experience coordinating with multiple vendors and consulting experts, and the ability to foster efficient collaboration in complex projects.
• Knowledge of image copyright management and procedures is desired.

Competencies:

• Familiarity and commitment to the vision and mission of the American LGBTQ+ Museum.
• Cultural competency and alignment with our values; commitment to equity and inclusion.
• Working style that equally embraces collaborative and independent work while multitasking in an environment with shifting priorities.
• Commitment and ability to thrive with a diverse, equitable, and inclusive workplace, including in dealings with colleagues, donors, consultants, and other critical stakeholders.
• Knowledge, experience, and interest in LGBTQ+ history.
• Excellent interpersonal and presentation skills with the ability to manage sensitive and confidential situations with discretion, tact, professionalism, and diplomacy.
• Project management and advanced organizational skills, demonstrating the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

We recognize that it is highly unlikely that an applicant meets 100% of the qualifications for the given role. Therefore, if much of this job description describes you, then you are highly encouraged to apply for this role.

ADA Notations

Regular sitting, standing, walking, climbing stairs, balancing, crouching, stooping, and communication (talking/hearing).
Occasional lifting/moving up to 30 lbs.
Vision requirements include close vision and the ability to adjust focus.
Noise conditions range from quiet to moderate noise.
Reporting Relationship

This position reports to the Americ an LGBTQ+ Museum's Chief of Exhibitions and Collections and will supervise interns, contractors, and vendors in the future.

Compensation + Benefits
This is a full-time, salaried position at $109,167 annually, with a generous benefits package. We do not negotiate salary, as all our positions are compensated based on equitable practices. Please do not apply if this compensation will not meet your requirements.

Location + Travel
The American LGBTQ+ Museum's offices are currently located at 45 W 36th Street, New York, NY 10018.

This position follows a hybrid schedule, requiring three to four days in the office each week. You must attend all in-person meetings and certain programs and events when scheduled.

Some travel will be required to support collection development, off-site storage, and exhibition activities. The Collection Manager and Registrar should expect both short local and longer trips as assignments demand. Tra vel requirements will be communicated in advance whenever possible.

Standard workdays are Monday through Friday. Evening and weekend hours will be needed during collection installations or related activities. The Collection Manager and Registrar is expected to flex the schedule as needed for critical tasks.

Diversity, Equity, and Inclusion
Equal employment opportunity and having a diverse staff are fundamental principles at the American LGBTQ+ Museum, where employment and promotional opportunities are based upon individual capabilities and qualifications with regard to race, color, religion, gender, pregnancy, sexual orientation/affectional preference, gender identity or expression, age, national origin, marital status, citizenship, disability, veteran status, or any other protected characteristic as established under law.

How to apply:

To apply, please visit this job application portal to complete your contact information and submit your cover letter and resume:

https://www.cognitoforms.com/americanlgbtqmuseum1/collectionsmanagerandregistrar

Your cover letter should introduce your specific qualifications for the opportunity, your motivation to join the American LGBTQ+ Museum, and your connection to its mission.

File preparation notes:

Upload your cover letter and resume as separate files
Accepted formats: .pdf, .docx
Max. file size: 1M
Please use this convention to name your file as applicable:
firstname_lastname_coverletter.pdf
firstname_lastname_coverletter.docx
firstname_lastname_resume.pdf
firstname_lastname_resume.docx

Contact:

Carly Machado
carly@americanlgbtqmuseum.org
2013416160

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Curator of Collections | Ladew Topiary Gardens, Inc. posted Mar 19, 2026

3535 Jarrettsville Pike
Monkton, MD 21111
United States
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Salary: $58,000 - $63,500

The Curator of Collections is responsible for overseeing a historic collection of approximately 4,000 objects including: The Manor House and its collection of furnishings, textiles, artwork, and ephemera; the garden follies and interior collections therein (Tea House), The sculpture throughout the historic gardens, the original Ladew artwork / photographs displayed in the Studio and the Gardeners Cottage and historic buildings. The Curator of Collections also oversees and ensures museum best practices are adhered to and enhanced in collections care/conditions and collections management of the institutional archives of the museum, the library and all loans and exhibits. This position manages the day-to-day operations of the permanent collection as it relates to special exhibitions, research, interpretive and educational program use, conservation, preservation, and restoration. This includes their storage, public display as appropriate, and restoration. Additionally, development and delivery of training and education on the proper use and conditions of collections and related objects for Ladew staff and volunteers.

For more info: Curator of Collections

How to apply:

For the full job description and to apply visit: https://recruiting.paylocity.com/recruiting/jobs/All/5df598df-507d-488e-b059-ee49bc861120/Ladew-Topiary-Gardens-Inc

Contact:

Ladew Gardens
information@ladewgardens.com
n/a

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Executive Director | Lyman Allyn Art Museum posted Apr 17, 2026

625 Williams Street
New London, CT 06320
United States
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Salary: $165000 - $180000

The Lyman Allyn Art Museum, an AAM-accredited institution located in New London along the Connecticut coast, seeks an Executive Director to lead the Museum into its next phase of growth and community impact. Founded in 1932, the Museum holds a collection of more than 20,000 objects and is particularly known for its American art, decorative arts, and Louis Comfort Tiffany holdings. With an active exhibition and education program and a twelve-acre campus, the Lyman Allyn is poised at a pivotal moment as it advances a major initiative to transform its grounds into a dynamic art park, while also strengthening financial sustainability, expanding its audience, and elevating its regional and national profile.

The Executive Director (ED) will follow the retirement of a highly respected and long-serving leader who significantly elevated the Museum’s exhibitions, programs, and community presence. Building on this strong foundation, the next ED will have the opportunity to guide LAAM into its next phase—strengthening its financial position, expanding its audience, and advancing a more visible and impactful role within the region.

The ED, in partnership with the Board and Staff, will focus on key opportunities:

• Develop and implement a clear, forward-looking strategic plan.
• Strengthen financial sustainability: Expand both contributed and earned revenue, build a broader donor base, grow the endowment, and bring greater institutional consistency to financial planning and cash-flow management.
• Elevate fundraising and external relations: Serve as the Museum’s primary ambassador, deepening relationships with existing supporters while cultivating new major donors, partners, and institutional funders at the regional and national levels.
• Advance the Lyman Allyn Park project: Provide leadership for the Museum’s most ambitious initiative as the campus is transformed into a dynamic public space.
• Grow and diversify audiences: Increase visitation and engagement, strengthen connections with the City, and position the Museum as an inclusive and welcoming resource for a broader public.
• Enhance partnerships: Build stronger relationships with local, regional, and academic institutions, and expand the Museum’s civic presence.
• Support and align a strong staff team.

How to apply:

To apply in confidence, submit application online https://rcr.li/TBGS by May 22, 2026.

A complete application should include:
1) A cover letter expressing interest in the position and giving brief examples of past related experience.
2) A resume.
3) The names and contact information for three professional references, indicating your relationship with them, preferably supervisors and/or direct reports.

Applicants are encouraged to apply early, as candidates will be considered on a rolling basis. All applications and nominations are kept confidential; we will not contact references without your permission. Nominations are welcome.

Contact:

Dan Yaeger
searchandref@museum-search.com
n/a

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Executive Director | Museum of the Southwest posted Apr 10, 2026

1705 W Missouri Ave
Midland, TX 79701
United States
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Salary: $130,000 - $

The Museum of the Southwest Executive Director (“ED”) will begin their tenure during a period of transition and opportunity. For a variety of reasons, the Museum over the past few years has experienced fluctuations in executive leadership. Because of this, the new ED will have the opportunity to envision and implement a grander design for the Museum’s role in the everyday lives of its patrons.

The new ED will be responsible for leading the Museum and embracing its legacy in the community as it looks toward the future. Together with the Board, they will develop a strategy and business plan, deepen engagement with supporters, expand visibility and visitation, and cultivate community partnerships that enhance the organization’s mission, relevance, and sustainability. A successful ED is one that embraces the community and culture of the Museum’s uniquely poised location.

The ED, along with the Museum’s Board and staff, will focus on several initiatives that make this an outstanding time to offer an important contribution.

• Lead a strategic planning and rebranding initiative which includes facility upgrades, unifying the Museum campus, and realizing potential for growth in visitation and revenues.
• Develop a business plan along with relevant policies and procedures that address financial stewardship and sustainability.
• Provide leadership support for a capital campaign focusing on creating a new Visitor Center from adaptive reuse of the Museum’s historic stables, increasing staffing support, and endowment growth.
• Celebrate and commemorate the Museum’s 60th anniversary in 2026.
• Leverage the Museum’s status as an AAM accredited institution for greater visibility, impact, and community engagement.
• Lead the Museum’s Board and staff through the AAM re-accreditation process.
• Support the Museum’s commitment to attracting diverse talent at staff and board levels in an effort to reflect the footprint of the community it serves.
• Usher in the next chapter of organizational maturity and sustainability with the support of an energetic professional staff team and an effective, policy-oriented board.

For more info: Executive Director

How to apply:

To apply in confidence, submit application online at https://rcr.li/SSGX

A complete application should include:
1. A cover letter expressing interest in the position and giving brief examples of past related experience.
2. A résumé or C.V.
3. The names and contact information for three professional references able to evaluate the candidate's leadership and work, indicating their relationship with the candidate.

Contact:

Gabriela Case
searchandref@museum-search.com
n/a

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Exhibitions and Loans Registrar | Senator John Heinz History Center posted Apr 15, 2026

1212 Smallman Street
Pittsburgh, PA 15222
United States
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Salary: $50,000

The Senator John Heinz History Center is seeking a detail-oriented and highly motivated Exhibitions and Loans Registrar to join their Collections Team.

The Exhibitions and Loans Registrar coordinates and manages object documentation, handling, and logistics for exhibitions and loans across the Senator John Heinz History Center's sites. This role is central to responsible stewardship, accurate documentation, and the appropriate exhibition of objects on display. Working collaboratively with Curatorial, Exhibitions, Facilities, Security, and external partne rs, the Exhibitions Registrar supports all phases of exhibition activity, including planning, installation, deinstallation, and ongoing gallery maintenance, in accordance with museum standards and best practices.

This is a full-time, salaried / non-exempt position reporting to the Director of Collections.

Duties & Responsibilities:
Exhibitions and Loans:
. Coordinate incoming and outgoing exhibition loans, including transportation, packing and unpacking, condition reporting, photography, and related documentation.
. Assist with exhibition installation and deinstallation, including object handling, mount support, and gallery coordination.
. Track and manage renewals for incoming and outgoing loans.
. Monitor objects on display to support appropriate care, environmental conditions, and adherence to institutional standards.
. Support routine maintenance, cleaning, and upgrades of permanent and rotating exhibitions.
Registration an d Documentation:
. Create, update, and maintain accurate loan, exhibition, and object records in the collections management system (TMS).
. Standardize records; upload and manage object photography; and ensure documentation is complete, accurate, and timely.
. Assist with training staff, interns, and volunteers in registration procedures and use of TMS.
. Support cataloging activities for exhibition-related objects, including numbering, photography, research support, packing, and preparation for storage.
. Assist with the proper storage, movement, and tracking of objects throughout the museum.
Research and Writing:
. Conduct object-based research in support of exhibitions and collections.
. Contribute short-form interpretive or informational writing, such as blog posts or exhibition-related content, as assigned.

For more info: Exhibitions and Loans Registrar

How to apply:

Submit a cover letter (including salary requirements and how you learned of our vacancy) and resume using the link above or by email to:
Renee Falbo, Chief Human Resources Officer, Senator John Heinz History Center
1212 Smallman Street, Pittsburgh, PA 15222
hr@heinzhistorycenter.org

Contact:

Renee Falbo
hr@heinzhistorycenter.org
n/a

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Exhibitions and Loans Registrar (Museum Specialist - Art) | Smithsonian Institution, National Portrait Gallery posted May 14, 2026

POB 37012, 600 Maryland Avenue, MRC 517 Suite 5060
Washington, DC 20013
United States
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The Museum Specialist (Art) is responsible for overseeing all registrar aspects of temporary and traveling exhibitions and outgoing loans.

In this position, you will:

• Serve as the primary coordinator for all arrangements and agreements related to incoming exhibitions and outgoing loans and oversee registrar operations for NPG traveling exhibitions.
• Hold signatory authority for all incoming exhibitions and outgoing loan agreements and negotiates both domestic and interna tional loans.
• Schedule and oversee all aspects of packing, crating and shipping, condition reporting and artwork movement for exhibition loans and ensures lender requirements are followed.
• Develop and manage the registrar budget for each exhibition and contributes to the development of the annual department and project budgets by providing cost estimates for loans and traveling exhibitions.

Qualifications
Experience: You qualify for this position if you have one year of specialized experience equivalent to at least the GS-09 level in the Federal Service. For this position, specialized experience is defined as applying standard loan and registration practices in a museum or similar cultural institution, working with fine art shippers to pack and transport artworks, communicating with lenders, and reviewing loan agreements.

Your resume must be no more than two (2) pages and should clearly demonstrate how your experience aligns with the resp onsibilities and specialized experience required for this position. Do not copy language directly from the vacancy announcement, as you will be deemed ineligible for consideration. Instead, provide detailed, descriptive information about your actual experience.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked ea ch week.
Or a Combination: Education and experience may be combined to meet the basic qualifications. For a full explanation of this option please see the Qualification Standards.

Special Instructions for Foreign Education: If you are qualifying by education and/or you have education completed in a foreign college/university described above, it is your responsibility to provide transcripts and proof of U.S. accreditation for foreign study. For instructions on where to fax these documents, see the "Required Documents" section of this announcement.

How you will be evaluated
You will be evaluated for this job based on how well you meet the qualifications above.

Applicants for this position may be evaluated in multiple stages. The first stage is an evaluation of your responses to the online multiple-choice questions that assess your experience, education, and/or training for the job related competencies below:

• Knowledge of museum principles and registration methods related to the packing, shipping, insuring and handling of artworks and exhibitions, applied within a museum setting to support the development, enforcement and maintenance of NPG standards and policies.
• Knowledge of legal and ethical considerations involved in borrowing and lending artworks in a museum context, including the negotiation of loan agreements and venue participation contracts.
• Knowledge of packing and crate construction techniques, materials used in artworks and conservation practices as they relate to the safe transport and storage of artworks, in order to assess and determine appropriate packing methods that ensure optimal protection.
• Ability to develop and manage budgets related to the registration components of exhibition projects, ensuring compliance with NPG, SI and federal procurement and financial management policies and procedures.

How to apply:

Apply at USAJobs: https://www.usajobs.gov/job/869157900

Contact:

Marie Parks
Parksma@si.edu
202-633-6332

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Exhibitions Coordinator | Canyon posted Apr 16, 2026

200 Broome Street
New York, NY 10002
United States
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Salary: $65,000 - $80,000

Canyon is looking for an experienced registrar for the role of Exhibition Coordinator.

Position Overview

The Exhibitions Coordinator reports directly to Canyon's Exhibitions Producer. This position joins a small team of arts professionals and will be an integral part of the organization's development as it prepares for a Fall 2026 opening.

The Coordinator will be part of the Exhibitions Team, a small and hands-on team. The Coordinator coordinates shipping logistics, art loan documentation, insurance, condition reporting, and the storage a nd care of artworks presented at Canyon, working closely with the Exhibitions Producer, artists, their studios, lenders, galleries, shippers, and technical partners.

For more info: Exhibitions Coordinator

How to apply:

Please upload a resume, cover letter, and contact information for three references in the 'Resume' section of the job application portal.

Contact:

Yunsung Hong
jobs@canyon.org
n/a

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Exhibitions Program Manager | New Jersey State Archives posted Mar 28, 2026

225 West State Street
Trenton, NJ 08625
United States
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Salary: $45 - $58/hour, commensurate with experience. This equates to $81,900 - $100,100 annually (fulltime)

Under the direction of the Executive Director and/or Bureau Chief and/or a Supervising Archivist, oversees New Jersey State Archives' exhibitions program and related functions; assists with budgeting, identifying funding sources (e.g. grants), and administrative duties relating to exhibitions; plans, supervises and evaluates the work of subordinate employees; collaborates with the other units of the State Archives, external organizations, and contractor s to develop exhibitions and related programming; recommends exhibition content, operations, strategies, and exhibitions-related policy to management; other duties as required.

Examples of work:
. Supervises the day-to-day operations of the State Archives' Exhibitions Program.
. Plans exhibition schedule (long-term, changing and/or virtual) for the State Archives.
. Organizes, develops and/or supervises the development of exhibitions featuring (primarily) materials from the collections of New Jersey State Archives. This includes, but is not limited to, research, outline and script, project timelines, object checklists, loan negotiation, insurance, design decisions, and oversight of fabrication and installation.
. Conducts exhibit-related research and selects artifacts for exhibition in consultation with exhibition planning team and appropriate Archives staff.
. Collaborates with, and supervises staff, consultants/contractors/vendors, interns a nd volunteers as needed, as relates to all aspects of long-term and changing exhibits; ensures that consultants/contractors/vendors meet requirements of work orders/contracts.
. In consultation with appropriate Archives staff and any contracted conservators, recommends installation methods to ensure maximum protection and preservation of artifacts on view.
. Analyzes the scope of projects to be completed; determines the type, quality, and quantity of materials and supplies to complete steps in agreed-to time frames.
. Works with Archives staff, staff of other state agencies, and non-governmental organizations, as needed, to: address loan requirements and determine methods of artifact exhibition; and oversee the preparation of loan agreements and insurance documents for borrowed objects.
. In collaboration with exhibition project team, develops and/or edits didactic, informational, interpretive texts and materials; plans and implements high- and low-tech educati onal interactives when appropriate, for visitors of all ages; develops, schedules, and executes public programming relating to exhibits.
. Drafts and/or assists in the development of exhibit guides, educational hand-outs, catalogs and/or promotional materials, and/or works with curators, Archives staff, designers, and others, in the development of same.
. Establishes and maintains cooperative working relationships within the other State Archives' functional units, with other state agencies (primarily cultural agencies), and non-governmental New-Jersey-history and material-culture-related organizations.
. Prepares budgets, supply/equipment orders, correspondence, timelines and reports related to the duties described herein; maintains paper and electronic files and file directories accordingly, in a logical, organized, and accurate manner on an ongoing basis.
. Is or becomes proficient in the use of guides, indexes, databases, and other resources for research in the State Archives' and other historical and material culture collections.
. Interacts with historians, collectors, genealogists, reenactors, curators, archivists, interns, volunteers, and others as appropriate in relation to the duties described herein.
. Recommends potential acquisitions to support the exhibition program in accordance with the State Archives' collecting policy.
. Advises Archives leadership on procedures, especially as relate to the operations of the Exhibits Program and its ability to collaborate with the Archives' other functional units and external organizations.

How to apply:

Applicants should contact with a resume and cover letter:

Joseph R. Klett, Executive Director
New Jersey State Archives
Email: joseph.klett@sos.nj.gov

Contact:

Joseph R. Klett
joseph.klett@sos.nj.gov
n/a

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Manager of Collection Services | Yale University posted Dec 22, 2025

1111 Chapel St
New Haven, CT 06520
United States
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Salary: $65,000.00 - $101,000.00

The Manager of Collection Services oversees the physical storage, packing and movement of all collection objects and manages the staffing, operation, and maintenance of all collection storage spaces. Housed in a West Haven, Connecticut research and storage location with total facility storage square footage of over 60,000 square feet, the Yale University Art Gallery collection is comprised of over 300,000 objects in media ranging from painting and textiles to coins, works on paper, and sculpture and overseen by 11 curatorial/collection departments. Over 40,000 of the collection's small three-dimensional objects and 1,300 of the collection's furniture examples are housed in dedicated collection-study centers, allowing direct curatorial and visitor interaction with collection objects.

For more info: Manager of Collection Services

How to apply:

To apply: https://careers.yale.edu/us/en/job/131173WD/Manager-of-Collection-Services

Contact:

Human Resources
noemails@jobelephant.com
n/a

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Museum Registration Assistant | Williams College posted Apr 24, 2026

880 Main St
Williamstown, MA 01267
United States
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Salary Range: $24-$26/hour

The Williams College Museum of Art (WCMA) is seeking a Museum Registration Assistant to provide essential support in the daily operations of the Registration Department. This permanent part-time position provides administrative and logistical assistance required in managing and maintaining the museum's permanent collection and loans. The successful candidate will participate in all aspects of registration and collections care, while facilitating access (both phys ical and digital) to the art collection and its historical documentation.

Reporting to the Senior Museum Registrar of Collections and Exhibitions, this new position will be part of a team responsible for all registrarial activities involving the collection, loans, conservation, preservation, storage, access, database and digitization. The successful candidate will be joining the team at a particularly exciting time in the museum's history as we actively plan and prepare to move into a new museum building, presently under construction on campus. The new building will offer substantial gallery space for showing more of the collection, as well as more object study classrooms.

Williams is deeply committed to diversity, equity, inclusion, and accessibility. The successful candidate will work effectively and respectfully with faculty, staff, students, and vendors from a variety of diverse backgrounds in a collaborative setting.

Responsibilities:
- Assist in all aspects of collections and exhibitions management
- Data entry, documentation, incoming and outgoing receipts, loan forms, location tracking
- Condition reporting and conservation tracking
- Assist with inventories, accessioning, deaccessioning, integrated pest management
- Scanning, filing, archiving, digital asset management, correspondence
- Assist in facilitating digital imaging sessions and supervise free-lance photographers
- Process rights & reproduction requests
- Answer collection inquiries
- Assist with art viewing appointments in art storage

Requirements:
- Bachelor's degree in museum studies or arts related field
- 1 to 2 years registration or collections care experience in an art museum or similar institution
- Strong computer skills, including experience with relational databases, The Museum System (TMS) is strongly preferred
- Working knowledge of Microsoft® software applications (Word, Excel, PowerPoint) and an aptitude for learning new computer programs and using digital tools.
- Art handling skills preferred, but training will be provided.
- Ability to lift and move artworks, boxes and storage containers up to 30 lbs during storage inventories.
- Familiarity with conservation principles

This position requires fully in-person work. Remote work arrangements will not be available at this time.

Pay ranges from $24.00 to $26.00 per hour, commensurate with experience. This is a permanent, part time position with 20 scheduled hours per week.

Application review will begin May 14, 2026.

For consideration, a cover letter is required. This will provide an opportunity for you to share interests and experiences that align with WCMA's mission and values.

Employment at Williams is contingent on the verification of backgro und information submitted by the applicant, including the completion of a criminal record check, and education when applicable. Decisions regarding appointments, promotions, and conditions of employment comply with applicable federal or state law prohibiting discrimination based on race, color, sex, national origin, religion, age, disability, marital status, sexual orientation, gender identity or expression, ancestry, or military service.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Beyond meeting fully its legal obligations for non-discrimination, Williams College is committed to building a diverse and inclusive community where members from all backgrounds can live, learn and thrive. As part of this commitment, we will ensure that persons with disabilities are provided reasonable acc ommodations. If reasonable accommodation is needed to participate in the job application or interview process please feel free to contact us via phone at (413) 597-2681 or email at hr@williams.edu?subject=Careers%20at%20Williams%20College&body=I%20have%20a%20question%20regarding%20a%20job%20posting%20I've%20seen%20on%20the%20Career%20Site..

How to apply:

To apply, please visit the following site: https://apptrkr.com/7089790

Contact:

Human Resources
noemails@jobelephant.com
8003110563

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Registrar | Portland Museum of Art posted May 14, 2026

7 Congress Square
Portland, ME 04101
United States
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Salary Range	$69,016.00 - $89,721.00

The Portland Museum of Art (PMA) is seeking a skilled and experienced professional for the position of Registrar. The successful candidate will report to the Head of Registration and Collections, working in partnership to help implement departmental objectives and fostering a collaborative, high-performing registration team.

The Registrar oversees the Associate Registrar and together will support the entire Art and Exhibitions department by managing vital registration functions to ensure best practices in preservation and museum standard s. Responsibilities include conducting inventory audits, managing records for the permanent collection and loans, enforcing care and safety protocols, and coordinating exhibition logistics. The Registrar also facilitates communication with donors, lenders, and vendors.

This position is a dynamic team member who brings a commitment to organizational excellence and deep understanding of stewardship within our cultural landscape, supporting the PMA's mission of Art for All.

JOB FUNCTIONS
COLLECTIONS CARE AND HANDLING
- Manages handling, movement, transportation, installation, and deinstallation of objects, including loans and exhibitions at the PMA and at offsite storage locations.
- Develops and enforces care and safety protocols for the permanent collection, exhibitions, and loans, including handling, storage, deaccessioning, and general art movement.
- Oversees cataloging, condition reporting, housing creation, and material s management for collections care.
- Advocates for safety and risk mitigation in collection care and movement while allowing for engaging installations and visitor experiences.
- Conducts inventory audits and condition checks and identifies works requiring conservation or re-housing.
- Advances sustainable practices and green museum protocols with integrated pest management and climate monitoring, ensuring environmental responsibility is integrated into all facets of collection care and exhibition planning.

COLLECTIONS RECORDS AND POLICY OVERSIGHT
- Maintains accurate records for the permanent collection, exhibitions, and loans, including provenance research, location tracking, and image management.
- Prepares and manages reports related to acquisitions, deaccessions, and other collection activities.
- Assists in developing and implementing museum-wide policies and procedures that ensure best practices.

COLLECTION AND EXHIBITION SUPPORT
- Communicates with donors, lenders, and vendors, and coordinates visits with conservators as needed.
- Manages registration functions and logistics related to permanent collection and exhibition gallery rotations as assigned.
- Manages loan documentation, condition reporting, and compliance with loan agreements.
- Prepares reports and documentation for collection management and exhibitions.
- Organizes logistics for domestic and international artwork shipments as needed, including fine arts insurance and customs paperwork.

TEAM LEADERSHIP
- Directs daily team operations, ensuring staff are trained, museum standards are met, and organizational objectives and goals are achieved.

OPERATIONAL EXCELLENCE AND DATA UTILIZATION
- Supports strategic financial planning by assisting in departmental budget management.
- Collects, analyzes, and reports key performance metrics to d rive informed decision-making and continuous improvement.
- Leverages data systems to optimize workflows, resource allocation, and overall departmental efficiency.
- Ensures data accuracy, security, and compliance with the PMA's policies and regulatory standards.

INTERDEPARTMENTAL COLLABORATION
- Actively participates in cross-departmental working groups and committees to boost organizational effectiveness and collaboration.
- Collaborates on special projects, as needed.

SUPERVISORY RESPONSIBILITIES
- Participates in recruiting, interviewing, and hiring staff.
- Manages onboarding and offboarding, scheduling, coaching, counseling, training and development, performance evaluations, discipline, documentation, and terminations, with support of Human Resources.

QUALIFICATIONS
- Master's degree in museum studies, art history, or a related field.
- Minimum of 7-10 years of experien ce in collections management or registration in a museum or similar environment.
- A combination of related education, certifications, and experience may be considered.
- Experience in collections care protocols, inventory management systems, and managing collections management systems.
- Substantial experience in handling, installing, transporting artwork, and coordinating logistics for both permanent collections and traveling exhibitions.
- Experience in negotiating rights, managing image services, and coordinating with various stakeholders, preferred.

SKILLS AND COMPETENCIES
- Exceptional organizational and time management skills to handle multiple tasks efficiently.
- Proficient in computers and common software (e.g., Microsoft Office).
- Manages large amounts of data accurately and efficiently.
- Maintains confidentiality and discretion at all times in handling sensitive information.
- Strong written and verbal communication skills for documentation and collaboration.
- Capable of developing reports, presentations, and summaries to support decision-making.
- Basic financial awareness to interpret reports and manage budgets.
- Skilled in analyzing data, identifying root causes, and problem-solving.
- Ensures high standards of accuracy and quality in all tasks.
- Demonstrates adaptability, resilience, and a continuous learning mindset.

STANDARDS OF EXCELLENCE
- Strives to maintain a friendly and welcoming attitude toward all.
- Builds positive relationships through kindness, respect, and attentiveness.
- Respects and is sensitive to diverse cultures, orientations, and perspectives.
- Supports inclusivity by promoting equity and addressing barriers.
- Communicates effectively and professionally.
- Adheres to the PMA brand charter and style guide.
- Delivers exceptional customer service in all visitor areas.
- Works collaboratively to achieve common goals.
- Inspires and motivates others.
- Demonstrates responsibility, reliability, and ethical behavior.
- Always follows safety protocols and procedures.

OTHER REQUIREMENTS
- Successfully pass a background check and any required pre-employment screenings.
- Valid State of Maine Class C driver's license.
- Flexibility to work evenings, weekends, and holidays as needed.
- Occasional regional, national, or international travel as needed.

WORKING CONDITIONS AND PHYSICAL DEMANDS
Work Environment:
In-person at the PMA or affiliated sites, including galleries, storage areas, conservation labs, and offices.

Physical Demands:
Frequent standing, walking, and bending; fine motor skills for handling delicate objects and documentation; lifting and moving collection objects up to 40 lbs.; extensive computer use for records management and loan co ordination.

Exposures:
Varying lighting and temperature conditions; dust and chemical exposure from conservation materials; fluctuating noise levels in exhibition areas; collaboration with curatorial, conservation, and preparation teams.

Flexible Workday Agreements allowing employees to work remotely one day per week may be available to eligible employees consistent with the PMA's Flexible Workday Policy.

OTHER DUTIES AS ASSIGNED
This job description outlines the primary duties, responsibilities, and expectations for this role. The employer reserves the right to modify or update job functions as needed.

EQUAL OPPORTUNITY EMPLOYER
The PMA is committed to diversity and is an equal opportunity employer. Reasonable accommodations are provided in accordance with the ADA and the Maine Human Rights Act.

BENEFITS AND EMPLOYEE PERKS
(Relocation benefit may be available)

Paid Time Off:
- Vacation Leave - 4 weeks annually to start
- Sick Leave - 10 days annually
- Paid Holidays - 13 paid holidays per year, including a floating holiday

Family and Medical Leave:
- Maine Paid Family and Medical Leave (PFML)

Health and Insurance Benefits:
- Medical insurance with employer cost-sharing
- Dental and vision insurance
- Health Reimbursement Account (HRA)
- Flexible Spending Accounts (FSA)
- Life insurance
- Long-term disability coverage

Retirement and Financial Benefits:
- 403(b) with up to 4% employer match

Employee Support and Well-Being:
- Employee Assistance Program (EAP)

Museum-Related Employee Perks:
- PMA admission and membership privileges
- Reciprocal museum admission programs

Benefits and compensation practices are governed by applicable laws and PMA policies.

Compensation will be determined based on expe rience, skills, and internal equity.

How to apply:

To apply please visit - https://secure.ipsonline.net/ta/PMA.careers?ApplyToJob=839000897&full_apply=&jobid=839000897

Contact:

Mitch Asanza
masanza@portlandmuseum.org
207-807-7364

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Registrar | Washington State Historical Society posted May 11, 2026

1911 Pacific Avenue
Tacoma, WA 98402
United States
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Registrar (Preservation and Museum Specialist 3) Salary: $3,925.00 - $5,271.00 Monthly

What you will be doing:
You will support the mission of the Washington State Historical Society (WSHS) by caring for its collection utilizing best practices in the museum field. The WSHS maintains an extensive collection of artifacts, manuscripts, books, photographs, ephemera, and maps as mandated in its founding legislation. You are vital for the long-term care of the Society's collections, and their preservation for the benefit of current and future generations. In addition to physical care of the collections, you are essential for the accurate documentation of the collection and digital recordkeeping, which in turn supports public access to the collection.

Why work for the Society?
At WSHS, you will join a team of talented and committed professionals who work on projects that are incredibly rewarding and invigorating. You will work collaboratively with WSHS staff across departments and support the WSHS mission through your efforts. PLUS, working for the State of Washington provides for many great benefits.

• Ability to contribute to community conversations and engage in creative pursuits
• Work/life balance
• Exposure to a diverse array of programs, traveling exhibitions, and cultural experiences
• Workplace in the museum district of downtown Tacoma
• Free parking (to include personal weekend fun)
• A little about us:
• Founded in 1891 and now into its second century of service, the WSHS is dedicated to collecting, preserving, and vividly presenting Washington's diverse and storied history. Our work illuminates the past, enlightens the present, and informs the future.

Our mission is to partner with our communities to explore how history connects us all. Our vision is to be the recognized destination for Washington State history. We achieve this by serving as our state's primary history educator, making history relevant to our modern lives, and supporting civic dialogue where all are welcome.

The Society serves individuals and organizations statewide through publications, outreach programs, curriculum, free virtual public programs, and other online services. However, the majority of the Society's interactions with the public occur at the Washington State History Museum, located in Tacoma, Washington. The Museum traditionally serves more than 80,000 annually, including more than 15,000 K-12 school children visiting the museum on a field trip. We also welcome more than 10,000 visitors free of charge each year through a variety of access programs.

We are much more than a regional museum. We continually ask ourselves how we can better serve Washingtonians across our state. Our Heritage Capital Projects grant program distributes up to $10M per biennium to fund public heritage, history interpretation, and historic preservation projects across the state. Our popular public history magazine COLUMBIA is enjoyed by readers of all ages. And the Historical Soc iety's collections at our Research Center, along with a digital collections database, are a resource for scholars and researchers from across the nation.

The Washington State Historical Society is a dynamic place to work with a dedicated staff. We expand our impact by connecting with communities across the Evergreen State through exhibitions, heritage projects, workshops, public programs, publications, and conversations. Our goal is to bring history into focus in such a way that the participant cannot help but discover valuable insights from and feel deep connections with the people and events of the past.

We have an active commitment to inclusion, diversity, equity and accessibility and are looking for team members who have a passion for professionalism and serving the public, and a desire to contribute to a positive work culture.

Duties

• Document and assist with the Acquisitio ns Committee process for acquisitions and deaccessions utilizing best practices from the American Alliance of Museums and in preparation for reporting to the Collections Committee of the WSHS Board of Directors.
• Recommend additions and changes to complex collection management policies and procedures for museum registration and is responsible for instituting changes and interpreting and providing the collections team with the most recent guidelines from the American Alliance of Museums.
• Prepare accession documents, maintain legal accession paperwork, and assign accession numbers as set out by the American Alliance of Museums to maintain ethical and legal obligations.
• Make recommendations for museum collections materials for WSHS collections conservation, collections rehousing, and catalog records.
• Make recommendations for conservation of artwork, records, artifacts and specimens to the Head of Collections.
• Provide support for incoming and outgoing loans, insurance arrangements, and artifact transportation.
• Determine final selection of collections materials for exhibitions.
• Independently responsible for the preparation of collections materials for display, and installation and deinstallation of materials for WSHS exhibitions. This includes making recommendations based on artifact, artwork, records or specimen conditions for conservation as needed.
• Independently responsible for all registrarial duties for traveling exhibitions, including arrangement of shipping, arrangement of insurance, physically receiving exhibitions as they arrive, and leading collections and installation teams in the packing and unpacking of materials, condition reporting of loaned exhibition materials, installation and deinstallation of materials, and physical exiting of materials from the WSHS facilities utilizing best practices in the museum field.
• Conducts object research for exhibitions team and runs detailed reports for the Head of Col lections and other museum departments using complex collections information system software.
• Assists with cataloging, labeling, and photography of collections items.
• Assist in a full collections review regarding cultural sensitivity.
• Rehouse materials and maintain museum standards for collections in all collections storage spaces.

Qualifications
Required Qualifications:
To qualify for this role, the candidate must possess one (1) of the following education and/or experience options:
[OPTION 1]

• Six years of experience managing registration and museum collections

[OPTION 2]

• Bachelor's degree in history, anthropology, art history, or related, AND two (2) years of experience managing registration and museum collections

[OPTION 3]

• Up to four years of relevant education may substitute for experience

AND

• The ability to take action to learn and grow
• The ability to take action to mee t the needs of others

The most successful incumbent will possess the following competencies and experience, and demonstrate a deep understanding of museum best practices and ethics as specified in the American Alliance of Museums, to include:

• Proper handling of objects and archival material
• Museum loans, insurance, and transportation
• Installing and de-installing museum exhibitions
• Processing paperwork for museum donations providing good customer service to donors
• Familiarity with registration and collections management best practices, including accessioning, deaccessioning, cataloging, exhibitions, loans, and location and inventory control
• Knowledge of environmental requirements for collection preservation and IPM. (Integrated Pest Management)
• Excellent organizational skills, detail oriented, self-motivated, with ability to handle multiple projects
• Excellent customer service skills with the ability to work cooperatively and effectiv ely with others
• Ability to work independently on a variety of projects

Preferred/Desired Qualifications:

• Master's degree in museum studies
• Professional experience as collections manager or registrar

Special Requirements/Conditions of Employment
This position requires a valid WA driver's license, to drive WSHS van to pick up/return loans

Must pass a background check prior to employment

Please provide the following documents in order to be considered; failure to do so may result in you not being considered for the position:

• A letter of interest, describing how you meet the qualifications for this position as outlined in the job posting
• A current resume, detailing experience, and education
• A current list of at least three (3) professional references with current contact information (attached or available to provide at the time of interview)

NOTE: By submitting these materials, you are indicating that all information is true and correct. The state may verify information. Any untruthful or misleading information is cause for removal from the applicant pool or dismissal if employed. A resume will not substitute for completing the "duties summary" section of the application. Please do not refer to resume for detail, or your application may be disqualified.

Background Check Notice: Prior to any new appointment into the Department of Enterprise Services, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

Union Inclusion: This position is included in a bargaining unit represented by the Washington Federation of State Employees (WFSE).

Opportunity for All:
The Washington State Historical Society cele brates our differences and we are committed to a workplace that supports equal opportunity employment and inclusion regardless of race, creed, color, national origin, citizenship or immigration status, marital status, families with children (including pregnancy, childbirth, or related medical conditions), sex, sexual orientation, gender identity diversity, age, status as a protected veteran, honorably discharged veteran or military status, status as an individual with the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with disabilities or other applicable legally protected characteristics. We will also consider qualified applicants with criminal histories, consistent with applicable federal, state and local laws.

You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact with our organization.

How to apply:

To apply, please visit the following link: https://www.governmentjobs.com/careers/washington/jobs/5326151/registrar-preservation-and-museum-specialist-3?keywords=museum&pagetype=jobOpportunitiesJobs

Contact:

Margaret Wetherbee
margaret.wetherbee@wshs.wa.gov
2067143779

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Registrar | New Museum of Contemporary Art posted Apr 28, 2026

235 Bowery
New York, NY 10002
United States
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Salary Range: $72,340.39 Annually

The New Museum of Contemporary Art seeks a skilled professional for the position of Registrar. The successful candidate will report to the Chief Registrar and will partner with the Lead Registrar and the entire Exhibitions Department to complete the needs of temporary exhibitions, from the planning stages through installation and dispersal. The successful candidate will work closely with the Curatorial Department, Preparators, Installation Crew, and Operations Staff.

Anticipate 40 hours/week, 10:00AM - 6:00PM, Monday - Friday. T he position requires occasional work on weekends and evenings as necessary and may require some traveling. This is a union-represented position subject to the terms of the Museum's agreement with Local 2110, UAW, and is eligible for the New Museum's employee benefits programs.

ABOUT THE MUSEUM

The New Museum's mission is simply "New Art, New Ideas." Founded in 1977 by curator Marcia Tucker with a bold vision of presenting contemporary culture in a critical and scholarly context, the New Museum has been a leader among contemporary art museums for over 40 years; and is among the most respected internationally for its risk-taking curatorial program. The New Museum is a center for exhibitions, information, and documentation about living artists from around the world, focusing on emerging and under-recognized voices, and providing a platform for the artists who are defining our cultural moment. In 2007, the New Museum made history with the inauguration of its first permanent buildin g at 235 Bowery designed by the Tokyo-based firm SANAA. Since that time, over 4 million have visited or attended programs and events, and the Museum has 155 exhibitions featuring over 600 artists from 60+ countries in our galleries, as well as over 1,200 public programs ranging from live performances, conferences, residencies, screening, after-school programs, and family days. For more information about the New Museum and its programs, please visit www.newmuseum.org.

RESPONSIBILITIES

• Responsible for the planning and installation of assigned exhibitions, including correspondence, exhibition checklist management, condition reports, insurance certificates, and loan agreements
• Responsible for making arrangements for transportation, crating, storage, completing receipt/release forms for assigned exhibition loans
• Execute detailed condition reports for outgoing and incoming exhibition loans
• Oversee load-out and delivery of crates
• Be present on the gallery floor during installation and work directly with Chief Preparator on delegating tasks to installation crew and advise on packing
• Work integrally with the installation crew on the ga llery floors to ensure that extreme care is being taken with the handling of each object and that the movement of crates and other activities taking place on the gallery floor is done in an organized manner to mitigate all risk to artworks
• Multi-task continuously to maintain effective time management in order to meet tight deadlines
• Coordinate and provide administrative support for domestic and international traveling exhibitions, including transport, liaison with venues, courier arrangements, custom requirements, and installation at venues
• Review of loan agreements, loan restrictions, and insurance requirements
• Contribute to the development and management of exhibition budgets with the Chief Registrar, Director of Exhibitions - Management and Curatorial department
• Perform maintenance of exhibitions as needed, including participating in daily on/off procedures, pedestal and platform cleaning, vacuuming and sweeping, etc.
• Light art handling as needed or re quired

How to apply:

To apply, please visit: https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=1f6b9d4e-d9c9-4a65-9886-3ae2bc274c25&ccId=19000101_000001&source=CC2&lang=en_US&selectedMenuKey=CurrentOpenings&jobId=514655

Contact:

Registrar Search
info@newmuseum.org
2122191222

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Registrar | Kemper Museum of Contemporary Art posted Apr 21, 2026

4420 Warwick Blvd
Kansas City, MO 64111
United States
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Salary Range: $64,000 - $67,000

Classification: Full-time-Exempt
Reports to: Chief Curator
Manages: Part-time Registration Technician, Collection Volunteers, Interns
Date: April 2026

Position Summary:
The Registrar ensures the care, documentation, movement, and legal stewardship of the Kemper Museum's growing collection of 1,500+ objects, while also overseeing all aspects of registration related to exhibitions, installations, and loans, managing long and short-term projects. This includes coordinating object handling, condition reporting, and logistics for incoming and outgoing exhibitions, as well as supporting the planning, installation, and deinstallation of exhibitions and installations across the Museum's sites. Working closely with curator(s), the Exhibitions Manager, Facilities, and other departments, the Registrar plays a critical role in upholding museum standards, managing art logistics, and preserving the long-term integrity of the collection across all Kemper sites. This position balances hands-on collection care with administrative oversight and project management, ensuring that both exhibitions and the collection meet the highest standards in service of the Museum's mission and values.

We know that skills and experience come in many forms. If you're excited about this role and believe your background has prepared you in different ways, even if you don't meet every qualification, we encourage you to apply, especially if your perspective or background is underrepresented in the field, or shaped by non-traditional paths.

Key Areas of Responsibility:
Collections Stewardship
The Registrar leads the care, storage, documentation, and movement of the Museum's collection, ensuring accurate records and ethical practices. Responsibilities include maintaining the collection management system, coordinating acquisitions and cataloguing, overseeing inventories and condition assessments, and working with conservators to assess and treat artworks. The Registrar also manages rights and reproduction and ensures compliance with copyright, donor agreements, and legal standards, including NAGPRA and IRS guidelines.

Exhibitions and Loans:
From concept through deinstallation, this position manages all registration duties related to incoming and outgoing loans, exhibitions, and collection rotations. This includes coordinating agreements with lenders, shipping, ins urance, storage, condition reports, and loan documentation, as well as developing and monitoring exhibition-related budgets in collaboration with curatorial staff. The Registrar also prepares and submits indemnity applications and other required legal or government documentation.

Standards, Facilities, and Risk Management:
The Registrar helps ensure compliance with museum accreditation standards, environmental monitoring, and emergency preparedness planning. Working with Facilities and Operations, this includes maintaining the museum's facility reports, coordinating response plans, and ensuring alignment with institutional policies and professional ethics.

Team Coordination and Collaboration:
The Registrar hires and supervise a part-time technician, interns, volunteers, and contract conservators (as needed) while working closely with colleagues across departments. They contribute to strategic planning, reaccreditation processes, forecast collectio ns-related needs, and support museum-wide projects. The role also requires fostering professional relationships with lenders, donors, artists, external vendors, museum professionals, maintaining clear and consistent communication.

Qualifications:
- Bachelor's or Master's degree in art history, museum studies, or a related field.
- 5+ years of experience in museum registration, collections management, and exhibition coordination.
- Demonstrated expertise of art handling, storage, transportation, documentation best practices.
- Proficiency with collection management systems and digital asset organization and workflows.
- Familiarity with legal, ethical, and institutional policies government museum collections.
- Demonstrated ability to manage projects, timelines, and collaborative workflows.
- Supervisory and collaborative experience.
- Strong organizational, problem-solving, and analytical skills.
- Commitment to culturally resp onsive and inclusive museum practices.

Core Competencies
- Accountability & Accuracy: Maintains clear, consistent, and accessible records.
- Communication: Communicates clearly and diplomatically across multiple teams.
- Adaptability & Flexibility: Navigates changing priorities with resilience and creativity.
- Collaboration: Values teamwork and contributes positively to work culture.
- Professionalism: Exercises discretion, judgment, and integrity in all duties.

Physical Requirements
- Ability to lift up to 40 lbs., bend, reach, and handle artworks safely.
- Visual acuity for condition reporting and documentation tasks.
- Ability to stand and walk for extended periods during installations and related projects.
- Occasional travel as an art courier or representative of the museum.

Additional Notes
This position occasionally requires evening or weekend hours related to installations, a rt shipments, or events. The Registrar may also travel to oversee object handling and transport.

How to apply:

Please send cover letter, resume, and references to employment@kemperart.org or you may mail hard copies to:
Kemper Museum of Contemporary Art
Diane Lambert, Human Resources Manager
4420 Warwick Blvd.
Kansas City, MO 64111

Please include Registrar in the subject line. No phone calls, please.

Contact:

Diane Lambert
employment@kemperart.org
(816) 753-5784

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Registrar | Norman Rockwell Museum posted Apr 17, 2026

9 Glendale Road
PO Box 308
Stockbridge, MA 01262
United States
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Salary: $75,000-$80,000 commensurate with experience

Reporting to the Chief of Curatorial Affairs, the Registrar is responsible for all aspects of acquisitions, loans, and exhibition travel arrangements. The Registrar also serves a vital role on a team that includes the Archivist and Collections Manager, and the Director of Exhibitions and Collections. Together, this team organizes all aspects of archives and collections care, housing, and conservation needs, as well as the physical movement of any works in the Museum’s care. The Registrar also participates in any object-related aspects of the development and installation of exhibitions including but not limited to condition checks, inventories, and handling. The Registrar also assists in the oversight of rights and reproductions as it relates to collections or exhibition needs. 

The Registrar creates and maintains all legal documents, histories of use and physical histories of permanent collection objects; processes artworks and accessions objects into the permanent collection. The position coordinates and implements standards in the creation and maintenance of the collections management system; disseminates information as needed to museum staff, researchers, and members of the public regarding museum collections. The position also provides oversight and documentation of traveling exhibitions and/or objects. The registrar also initiates and oversees inventory processes, maintains and evaluates insurance for the archives and collections, and establishes and maintains important relationships with shipping vendors, insurance agencies, and legal advisors.

For more info: Registrar

How to apply:

To apply: https://recruiting.paylocity.com/Recruiting/Jobs/Details/4088769

Contact:

Lesley Hamilton
lhamilton@nrm.org
n/a

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Registrar and Collections Manager | Laguna Art Museum posted Apr 14, 2026

307 Cliff Drive
Laguna Beach, CA 92651
United States
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Salary: $73,000-$90,000

Laguna Art Museum is seeking an experienced, visionary and meticulous Registrar and Collections Manager to join our team during a transformative moment for the museum. Reporting directly to the Deputy Director, this position will be a key architect in the preservation of the museum's institutional legacy, ensuring the safety, rigorous documentation and physical integrity of our permanent collection, archives, research library and loaned artworks for special exhibitions. As the museum actively pursues accreditation with the American Alliance of Museums per our 5-yea r Strategic Plan, this position will lead the charge in establishing the highest standard of excellence in compliance across our on-site galleries and storage as well as our off-stie storage facilities. We are looking for a dynamic team member who balances technical expertise with a commitment to organizational excellence, someone who understands that stewardship is a vital contribution to our cultural landscape and to the sustainability of the Laguna Art Museum.

For more info: Registrar and Collections Manager

How to apply:

Please email a cover letter and resume to Victoria Gerard, Deputy Director, at vgerard@lagunaartmuseum.org. Please use "Registrar and Collections Manager" as the email subject line.

Contact:

Victoria Gerard
vgerard@lagunaartmusuem.org
n/a

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Registrar, Exhibitions Program | New Jersey State Archives posted Mar 28, 2026

225 West State Street
Trenton, NJ 08625
United States
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Salary: $35 - $45/hour, commensurate with experience. This equates to $63,700 - $81,900 annually (fulltime)

Supports and assists the State Archives' Exhibitions Program Manager in the development of exhibitions and their planning, scope, scheduling, and installation; gathers and compiles visitor feedback and conducts surveys and other evaluative processes for exhibitions after they are installed; monitors and maintains exhibitions; works with other units of the State Archives, external organizations, and contractors to help effectuate exhibitions and rela ted programming, as directed by the Exhibitions Program Manager; other related duties as required.

Examples of work:
. Supports the day-to-day operations of the State Archives' Exhibitions Program.
. Assists the Exhibitions Program Manager with developing the exhibition schedule for the State Archives.
. Assists with the organization and development of exhibition content planning primarily featuring materials from the collections of New Jersey State Archives. This includes, but is not limited to, research, outline and script, project timeline, object checklist, loan negotiation, insurance, installation design and fabrication.
. Conducts exhibit-related research; identifies and recommends items for exhibition in consultation with the Exhibitions Program Manager, management, guest curators, and advisors.
. Assists in collaborations with consultants/contractors/vendors, interns and volunteers as needed, to design, fabricate, install, and deinstal l long-term and changing exhibitions; ensures that consultants, contractors, and vendors meet requirements of work orders/contracts.
. In consultation with the Exhibitions Program Manager and appropriate Archives staff and any contracted conservators, recommends installation methods to ensure preservation of artifacts on view.
. Assists with analyzing the scope of projects to be completed, including the type, quality, and quantity of materials and supplies needed to complete projects in agreed-to time frames.
. In a subordinate role, works with Archives staff, staff of other state agencies, and non-governmental organizations, as needed, to: address loan requirements and determine methods of artifact exhibition; and oversee the preparation of loan agreements and insurance documents for borrowed objects.
. Monitors gallery, including but not limited to daily gallery/object checks, reviewing environmental conditions, replacing exhibition lamps, dusting/cleaning exh ibition furniture, casework and vitrines, restocking interactive supplies, checking functionality of technology components; reports issues relating to any of the above to the Exhibits Program Manager or other designated staff in an expeditious manner.
. Maintains, orders, and manages inventory of equipment and supplies for Exhibitions Program.
. Assembles information and/or images, including associated use rights, for use in exhibition didactic materials, gallery guides, educational hand-outs, catalogs, or promotional materials.
. Establishes and maintains cooperative working relationships within the other State Archives' functional units, with other state agencies (primarily cultural agencies), and non-governmental New-Jersey-history and material-culture-related organizations.
. Prepares budgets, supply/equipment orders, correspondence, timelines and reports related to the duties described herein; maintains paper and electronic files and file directories acco rdingly, in a logical, organized, and accurate manner on an ongoing basis.
. Is or becomes proficient in the use of guides, indexes, databases, and other resources for research in the State Archives' and other historical and material culture collections.
. Interacts with historians, collectors, genealogists, reenactors, curators, archivists, interns, volunteers and others as appropriate in relation to the duties described herein.
. Recommends to the Exhibitions Program Manager or other Archives staff as appropriate, new or amended procedures related to the operations of the Exhibitions Program and its ability to collaborate with the Archives' other functional units and external organizations.

How to apply:

Applicants should contact with a resume and cover letter:

Joseph R. Klett, Executive Director
New Jersey State Archives
Email: joseph.klett@sos.nj.gov

Contact:

Joseph R. Klett
joseph.klett@sos.nj.gov
n/a

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Supervisory Museum Specialist, Anthropology (Collection Manager, Department of Anthropology) | National Museum of Natural History, Smithsonian Institution posted Apr 24, 2026

10th & Constitution Ave. NW
Washington, DC 20560
United States
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Salary Range: $121,785 - $158,322 per year

The Supervisory Museum Specialist (Anthropology) will oversee all aspects of the anthropology collections by developing and maintaining an overall vision for the care, management, and improvement of this vast/complex/diverse collection.

In this position, you will:
- Supervise the work of Collections Management staff in the Department of Anthropology; oversee and evaluate the collections management activities of other department staff and visiting researchers. Recruits and oversees contractors, volunteers and interns on collections improvement projects.

- Independently manage and direct one of the world's leading anthropology collections, consisting of over 3.5 million objects and improvement projects for the archaeological, biological anthropology and ethnographic collections.

- Establishes processes for visitor access and procedures for the safe handling of collections, movement, and inventory control of objects being imaged. Trains and/or oversees department staff, contractors, volunteers, and others (where appropriate) on procedures, monitors their performance, provides quality control, security, and oversight of the images produced.

- Coordinate all transactions including all acquisitions, loans, exchanges, transfers, and disposals.

- Participate with scientific staff in planning the Department's exhibit program, may act as Department contact with the Office of Exhibits and i s responsible for aiding that Office in carrying out designated exhibit programs by providing specimens, maps or scientific information.

How to apply:

To apply, please visit the following link: https://www.usajobs.gov/job/864498000

Contact:

Jan Williams
Willija@si.edu
202-633-6383

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Supervisory Museum Specialist, Geology (Collection Manager, Department of Paleontology) | National Museum of Natural History, Smithsonian Institution posted Apr 24, 2026

10th & Constitution Ave NW
Washington, DC 20560
United States
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Salary Range: $121,785 - $158,322 per year

The Supervisory Museum Specialist (Geology) will oversee all aspects of paleontological collections by developing and maintaining an overall vision for the care, management, and improvement of this vast/complex/diverse collection.

In this position, you will:
- Supervise the work of Collections Management staff; oversee contractors, volunteers and interns on collections improvement projects.
- Manage and direct one of the world's leadin g paleontological collections, consisting of over 42 million objects, including improvement projects for the geological collections.
- Ensure museum specialists are available to enable and facilitate visitor access to collections and collections information on various levels.
- Coordinate all transactions including all acquisitions, loans, exchanges, transfers, and disposals.
- Participate with scientific staff in planning the Department's exhibit/outreach program by providing specimens, maps, or scientific information

How to apply:

Please use the following link to apply: https://www.usajobs.gov/job/864500500

Contact:

Jan Williams
Willija@si.edu
202-633-6383

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Supervisory Museum Specialist, Natural Science (Collection Manager, Department of Botany) | National Museum of Natural History, Smithsonian Institution posted Apr 24, 2026

10th & Constitution Ave. NW
Washington, DC 20560
United States
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Salary Range: $121,785 - $158,322 per year

The Supervisory Museum Specialist (Natural Science) will manage and direct the United States National Herbarium collections, ensures they are properly acquired, documented, prepared, and stored, and that adequate access is provided to all collections by both staff and visitors to the herbarium.

In this position, you will:
- Supervise the work of Collections Management staff, and recruit oversee contractors, volunteers and interns on col lections improvement projects.
- Manage and direct the United States National Herbarium collections, ensuring they are properly acquired, documented, prepared, and stored.
- Coordinate all transactions including all acquisitions, loans, exchanges, transfers, and disposals.
- Serve on the Department, Museum, and outside committees as required, provide lectures to outside groups on collections management and stewardship, and provide tours of the collections for donors, VIPs and others.
- Participate with scientific staff in planning the Department's exhibit/outreach program by providing specimens, maps, or scientific information.

How to apply:

To apply, please use the following link: https://www.usajobs.gov/job/864499200

Contact:

Jan Williams
Willija@si.edu
202-633-6383

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