ARCS supports wage transparency and only accepts job postings which have a stated salary range beginning on January 15, 2019.
Please contact the prospective employer directly for application details.
Research Collection Consultant | Boston Public Library posted Oct 20, 2021
700 Boylston St
Boston, MA 02116
Salary: Up to $200,000 over 2 years
The Boston Public Library (BPL) is seeking an experienced, detail-oriented project manager to develop, implement, and oversee completion of a major multi-year initiative to clean, inventory, catalog, store, and improve public access to approximately 150,000 volumes in the library's historical research collection. The purpose of the project is to ensure the long-term preservation of these important materials and facilitate widespread public discovery and access.
This work will take place primarily at the Central Library in Copley Square in d owntown Boston and the library's offsite storage facility in West Roxbury.
The project manager will report directly to the library's Chief of Collections. All project plans, milestones, and deliverables will be developed in close collaboration with BPL collections, preservation, and research services staff.
SCOPE OF WORK: In close collaboration with library staff, the project manager will be responsible for developing detailed project plans, identifying and overseeing vendors, leading coordination efforts, managing the project schedules, and ensuring completion of the project components.
SCHEDULE: The project is expected to start in early 2022 and anticipated to last two years. Start date of project to be finalized with successful candidate.
COMPENSATION: Up to $200,000 over two years. Work space and standard office equipment will be provided on site. Please outline hourly rates and expected expenditures in proposed budget.
For more info:
How to apply:
Proposals are solicited through the City of Boston's Supplier Portal, here: https://procurement.cityofboston.gov/psp/prdsp/SUPPLIER/ERP/h/?tab=DEFAULT
Look for Event ID EV00009473
Contract Collections Technician | New Mexico Museum of Art posted Oct 20, 2021
107 West Palace Avenue
Santa Fe, NM 87501
Salary: $20.00 an hour. Successful candidate will be responsible for all applicable taxes.
The New Mexico Museum of Art, located in Santa Fe New Mexico, is seeking a contract Collections Technician to assist with the inventory and move of collections. The Collections Technician is a grant-funded position expected to run for a maximum of 34 months. This is an onsite project, with no remote options available.
Under the supervision of the Museum’s collection staff, the Collections Technician will assist the Collections Manager and Assistant Registrar with the inventory, digitization, and relocation of 6,500 photographs and 300 contemporary artworks. The Collections Technician will report to the Head of Registration and Collections and will have ongoing interactions with all Museum staff.
- Update and maintain collections management database records
- Upload images into database
- Identify condition issues and document for future conservation
- Locate, pull, and inventory photographs, paintings, and sculpture
- Record dimensions, inscriptions, signatures, and markings
- Assist photographer by providing lists and cross-reference for accurate record keeping Provide quality control for data entry information being updated into database Rehouse artworks and record location updates
- Pack and unpack artworks before and after transport
- Create up-to-date inventory lists
- Create statistical reports
- Order supplies
- Graduation from an accredited institution with a minimum of an associate degree in Art History, Museum Studies, Museology, Conversation Science, Anthropology, History or other related field, and two (2) years supervised experience working with museum artifacts and/or collections.
How to apply:
Interested candidates must apply electronically. Please submit a letter of interest, resume, and the contact information of three professional references. Materials should be addressed to: Ruth LaNore, Head of Registration and Collections at Ruth.LaNore@state.nm.us.
Art Bridges Fellow | Joslyn Art Museum posted Oct 12, 2021
2200 Dodge Street
Omaha, NE 68102
Salary: $40,000 - $42,000
The Art Bridges Fellow at Joslyn Art Museum is a three year fellowship focused on collections management. The position will support the new Art Bridges Collection Loan Program, as well as Joslyn's collection department as we embark on our new building addition. The fellow will have the opportunity to gain hands-on experience in all aspects of collections management, from loans, to exhibitions, to working with our permanent collection. They will also be in the unique position to be with Joslyn through our entire construction process, from preparing for the museum's clos ure, through the reinstallation, to the reopening.
For more information, please visit https://www.joslyn.org/about/employment/.
How to apply:
Please submit a cover letter and resume to firstname.lastname@example.org.
Conservation Liaison (remote) | Conserv posted Oct 12, 2021
5600 9th Ave S
Birmingham, AL 35212
Salary: $58,000-$65,000K + $6K stipend for health insurance
We're looking for a talented and highly driven collection care professional to liaise with conservation, preservation, and collections colleagues. If you love preventive conservation and have a history of coordinating with professionals across the galleries/libraries/archives/museum field, we want you on our team! As the Conservation Liaison you'll be responsible for creating educational preventive conservation content and product messaging to share across our social channels. You will also be speaking with collections professionals in institutions of every size and budget from across the world and helping them with setting up monitoring programs while using our software and sensors. We are looking for people who are eager to listen to the needs of collection professionals and provide feedback to our product team to create exceptional preventive conservation tools. This is a startup with a small team that is extremely time-demanding but incredibly rewarding.
How to apply:
Follow the instructions on this website:
Registrar and Collection Manager | Fisk University posted Oct 12, 2021
1000 17th Ave N
Nashville, TN 32708
Fisk University is accepting applications for a Registrar & Collection Manager, reporting to the Director and Curator of University Galleries. Manager/Registrar is responsible for ensuring the overall safety, preservation, maintenance, and documentation for works in Fisk's collection, on view, in storage, and on loan. Additional duties include receiving, preparing and cataloguing new acquisitions; planning and organizing exhi bition-related movement of objects, including packing, shipping, and insurance for collection exhibitions as well as for incoming and outgoing loans to/from Fisk; managing the database of collection contents and reference photography of the collection; managing rights & reproduction; and supervising student workers and consultants for art preparation.
How to apply:
To apply: https://www.paycomonline.net/v4/ats/web.php/jobs/ViewJobDetails?job=26959&clientkey=5B5393E4F1FF2CA8E1F8FA272D4E5840
Professor Jamaal Sheats
Sr. Collections Manager | Peabody Museum of Archaeology and Ethnology/Harvard University posted Oct 12, 2021
11 Divinity Ave.
Cambridge, MA 02138
The Senior Collections Manager is responsible for the day-to-day operations of the Peabody Museum's Collections Management department, overseeing storage, collection movement and organization, cataloging and inventory, rehousing, and access to the Museum's archaeological and ethnographic collections. The position supervises collections management staff, proposes departmental plans and priorities in collaboration with the collections and curatorial divisions, establishes and maintains workflows, and solves administrative issues. Reports to the Director of Collections. To apply go to https://hr.harvard.edu/search-jobs position 55885BR
How to apply:
To apply go to https://hr.harvard.edu/search-jobs position 55885BR?
Assistant Registrar | Kemper Museum of Contemporary Art posted Oct 12, 2021
4420 Warwick Blvd
Kansas City, MO 64111
Salary: $35,000 - $42,000
The Assistant Registrar is a member of the Exhibitions Department and works in all areas of registration, collections management, and exhibitions. The Assistant Registrar works in partnership with Registration, Curatorial and Preparation departments, and also works closely with other departments including Marketing & Communications and Learning & Engagement.
Assist with all areas of registration and collections management, including but not limited to:
o Process and catalog new acquisitions and permanent collection works
o Create and maintain physical and digital records and files, and may perform research to clarify and update information on collection works
o Make packing and shipping arrangements for new acquisitions, incoming and outgoing loans, and exhibitions
o Oversee packing, handling and movement of artworks
o Perform and update condition reports
o Assist with annual collection inventory
o Generate loan agreements, Deeds of Gift, receipts, checklists, schedules, inventories, and other documents as needed
How to apply:
Cover letter and Resumes can be emailed to email@example.com or you may mail hard copies to:
Kemper Museum of Contemporary Art
Human Resources Manager
4420 Warwick Blvd.
Kansas C ity, MO 64111
Chief Registrar | Telfair Museums posted Oct 5, 2021
P.O. Box 10081
Savannah, GA 31412
Reporting to the Chief Curator & Director of Curatorial Affairs, the Chief Registrar plays a key role in overseeing Telfair Museum's 7,000+ object collection and art-related operations in its three sites. In addition, the position oversees the policies and procedures for the permanent collection and loans and is charged with the care, preservation, and risk management of the Museum's collections, ensuring that the collections are available for current and future visitors.
The Chief Registrar oversees the installation schedule relating to art move ments and staffing related to exhibitions and installations. This position oversees the Registrars and works in close collaboration with the Preparators, organizing the work schedule for the team. The installation and work schedules are coordinated with the overall Exhibition Schedule and budget, overseen by the Chief Curator & Director of Curatorial Affairs. This position will work closely with the Chief Curator on forward planning, forecasting, and management of resources.
The Chief Registrar works in close collaboration with the Chief Curator and Curatorial staff to realize exhibitions and installations of works from the collection, as well as loan and touring exhibitions, including the securing of loans and the coordination of venues and tours. This position serves as the principal contact for internal and external colleagues on loan procedures, insurance, and government indemnities, contracts, and lender negotiations. The Chief Registrar also serves as a visible and public-facing representative of the Museum to ext ernal constituencies.
How to apply:
Please provide the following as part of your application:
* Complete resume, references and including salary expectations.
* A cover letter addressing both your interest in Telfair Museums and your qualifications for this position.
* Indicate "Chief Registrar" on the subject line of the email or in the body of the cover letter.
* Applications in electronic format preferred, and accepted at firstname.lastname@example.org.
* Mailed applications: Telfair Museums, Attn: HR, PO Box 10081, Savannah, GA 31412
* Application review will begin on October 8, 2021.
Collections Manager & Registrar | Revolutionary Spaces posted Oct 5, 2021
310 Washington St
Boston, MA 02108
The Collections Manager & Registrar is responsible for the care of Revolutionary Spaces' artifact, archives and library collections. Reporting to the EVP of Museum Experience, this role will play a key role in helping to integrate and set long-term direction for the care of the collection, which combines the holdings of the Bostonian Society and the Old South Association, our predecessor organizations that were among the first 19th century historic preservation organizations.
The baseline responsibilities of the position include overseeing the documentation, storage, preservation, handling, and responsible display of objects, as well as managing outside requests for research access and loans. A major priority for this position is to create the high level of intellectu al control necessary to pursue the long-term reshaping of the collection to better align with the new institution's mission.
An entrepreneurial mindset, excellent project management skills, and an ability to work both independently and in a team setting are essential.
How to apply:
Application requires a cover letter and resume. Interested candidates should send a cover letter and resume to email@example.com.
Associate Registrar, Database Administration | The Nelson-Atkins Museum of Art posted Oct 4, 2021
4525 Oak Street
Kansas City, MO 64111
Reporting to the Head, Registration, the Associate Registrar serves as the database administrator for the collections management system (TMS). This position also oversees in-house movement of works and viewings, facilitate incoming loans for use in collection galleries; renew long-term loans (bi-annually), participates in collection inventory initiatives, in addition to managing exhibitions as assigned.
- TMS Collection Database: Determine and implement data entry standards and procedures for TMS; maintains the data entry user manual; train and support staff users; create and maintain user accounts and security configurations; serve as liaison with The Museum System representatives; work with Information Services on system updates (currently at 2016 R2); facilitate the export of TMS data to eMuseum for web collections searching; write and modify reports for users with Crystal Reports; import images taken in house by Media Services from Portfolio to TMS; conduct data entry checks to assure quality assurance; spearheads and participates in data cleaning efforts; explore untapped possibilities with TMS such as the Exhibition module; create reports of legal documents issued by registration; stay current on best practices regarding technology in general and TMS specifically.
- Collection Access: Manage requests to view works of art (Viewing Room schedule) and confirm that preparation and other parties are on track to facilitate approved request; process Art Movement Forms and update object locations in TMS daily. Pull object files for curators and assist with research projects and collection care initiatives.
- Exhibitions: Plan and implement registration aspects of exhibitions; coordinate incoming/outgoing shipping and packing/crating; gather budget estimates; secure loan agreements; plan installation schedules with core exhibition team; submit indemnity, immunity from seizure or permit applications as needed; create and maintains TMS records and paper files; oversee loading/unloading of trucks; complete condition reports; make hotel and transportation arrangements and secure per diem for couriers.
- Collection Statistics: Produce monthly, quarterly, and annual collection statistics for Finance, Development, and Executive departments. Accomplish monthly inventory spot-checks with colleagues.
- Administrative: Create and manage electronic (TMS) and paper files for all loans and exhibitions. Renew long-term loans (bi-annually).
- Other: Completes all other duties as assigned or requested for the general support of the organization.
How to apply:
To apply: https://www.nelson-atkins.org/careers-internships/?gnk=job&gni=8a7887ac7c19529d017c3d7f5efc429d&gns=ARCS+%28Association+of+Registrars+and+Collection+Specialists%29
Special Library Assistant | Boston Public Library posted Sep 29, 2021
700 Boylston Street
Boston, MA 02215
The Arts Department at Boston Public Library's Central Library in Copley Square is responsible for the care of and access to unique and historically significant works of art, music, and documentary materials, including photographs, prints, drawings, sculpture, painting, musical scores, and related reference materials, spanning from the 15th century to the present day. The collections were assembled during the earliest days of the library to support the research needs of the Boston community by documenting local history and offe ring a view of the world outside its borders. Strengths of the collections demonstrate the history and technology of printmaking and photography, book illustration, press photography, bound volumes of sheet music, and so much more. The mission of the Arts Department is to create public opportunities to discover and explore the collections by providing multiple forms of access to these materials. We uplift current holdings and select new collections that connect to and support the dynamic needs of our users, document the history of our time, and demonstrate the relevance and value of artistic practice in society. A selection of digitized holdings may be seen through BPL's online portal: Digital Commonwealth.
Scope of Responsibility
1. Participates in activities related to accessioni ng for all incoming materials (new and transferred) for the department.
2. Retrieves departmental materials for patron and staff requests. Assists in maintaining inventory control of each item retrieved from stacks, compares and matches tracking information, verifies reshelving of material, and checks shelves on a regular basis for misshelved items. Collects organizes, and files department tracking documentation.
3. Ensures that materials are refiled promptly and accurately after use. Responsible for the proper handling and security of rare, valuable, and fragile materials.
4. Performs regular sorting, shelving, straightening, and shelf-reading. Participates in departmental shifting and collection measurement, inventories, shelving of new material, and other stack maintenance work as assigned.
5. Prepares materials for delivery and transports trucks of materials between Central departments for reading room usage, digitization, exhibition, an d other purposes. Assists with the coordination/retrieval of off-site collections.
6. Prepares newly acquired materials for shelving by inserting bookplates, lettering, labeling, flags, etc.
7. Assists with rehousing of materials, printing of labels, and refoldering of items.
8. Assists with departmental clerical duties including maintaining statistics, compiling reports, and managing paper and electronic files.
9. Assists with coverage for Reception Desk as needed. Registers patrons and informs them of reading room policies and procedures. Answers general questions about the department and its collections.
10. Performs other related duties as required.
How to apply:
For further information and to apply to this position, please visit the City of Boston employment website: https://city-boston.icims.com/jobs/20193/special-library-assistant-ii/job?hub=8. Please combine your cover letter and resume in a single PDF file and attach them together in the resume upload section of the website.
Collections Manager | Earth and Mineral Sciences Museum & Art Gallery, Penn State posted Sep 24, 2021
Earth and Mineral Science s Museum & Art Gallery
116 Deike Building, Penn State
University Park, PA 16802
The College of Earth and Mineral Sciences (EMS) at The Pennsylvania State University is seeking a Collections and Exhibitions Technical Specialist to act as the Collections Manager of the EMS Museum & Art Gallery's diverse collections.
The successful candidate will bring: advanced knowledge of the principles, theories, procedures, and practices of museum collections management to the EMS Museum collections; experience with application o f best practices of museum collections stewardship that are consistent with ethics and standards developed by national and international professional societies of museum collections stewardship (e.g., Society for the Preservation of Natural History Collections (SPNHC), the Association of Registrars and Collections Specialists (ARCS), American Alliance of Museums Collections Stewardship Professional Network (CSAAM)); ability to implement appropriate policies and practices governing management, preventive conservation, security, physical and digital access, and documentation of the collections; and proficiency at reviewing, updating, and maintaining the EMS Museum's collections management database including information on object provenance, location, condition, inventory, and use.
How to apply:
Apply on line at https://psu.wd1.myworkdayjobs.com/PSU_Staff/job/University-Park-Campus/Collections-and-Exhibitions-Technical-Specialist--Collections-Manager-_REQ_0000019567-1
Assistant Registrar | The J. Paul Getty Trust posted Sep 23, 2021
1200 Getty Center Dr
Los Angeles, CA 90043
Salary: $25.17 - $31.46 Hourly
Diversity, Equity, Accessibility, and Inclusion at Getty
Getty believes diversity, equity, accessibility and inclusion are essential to our excellence and to the execution of our mission. The Getty community values differences in the pursuit of inquiry and knowledge, mutual understanding, respect, trust, transparency, and cooperation. We are committed to creating a diverse and welcoming workplace that reflects the diversity of the communities we serve and includes individuals with diverse backgrounds and experiences. Individuals of color, women, LGBTQIA+, veterans and persons with disabilities are encouraged to apply.
The Getty Research Institute (GRI) seeks a versatile, collegial, and motivated Assistant Registrar to assist with all areas of collections management, with particular focus on incoming acquisitions and registration of new acquisitions to Special Collections. Tasks include coordinating and receiving shipments, documenting and tracking collection objects in TMS, and assisting with loan activities and special projects. Reports to the Senior Registrar.
How to apply:
To apply: https://jobs-getty.icims.com/jobs/3705/assistant-registrar/job
Registrar | FIDM Museum posted Sep 13, 2021
919 South Grand Avenue
Los Angeles, CA 90015
Salary: $19 - $21 per hour
The FIDM Museum seeks a qualified Registrar to oversee daily operations and multiple on-going projects. The ideal candidate is organized, detail-oriented, and familiar with fashion history. They should have experience overseeing a collections management database (ideally PastPerfect) and a digital asset management database (ideally Canto Cumulus).
The FIDM Museum at the Fashion Institute of Design & Merchandising, Los Angeles, collects, preserves, and interprets fashion objects and supporting materials with outstanding design merit. It fosters student learning, public engage ment, and recognition of the arts and entertainment industries by providing access to the collection through exhibitions, publications, and other research opportunities. Established as a non-profit in 1978, the collection now includes more than 15,000 fashion objects dating primarily from the eighteenth century to today, as well as more than 200,000 Special Collections artifacts.
The Registrar creates, organizes, and maintains orderly forms, legal documents, files and retrieval systems associated with the Museum collections and loans. Full-Time, Non-Exempt
How to apply:
Send a Letter of Interest and a Resume to kjones@FIDMmuseum.org
Assistant Registrar | Saint Louis Art Museum posted Sep 7, 2021
1 Fine Arts Drive
St. Louis, MO 63110
To assist in the management and implementation of all registration functions related to the Museum’s 35,000+ object collection, including acquisition, deaccession, documentation, borrowing, lending, shipping, tracking, and overall care and preservation of the collection and objects in the Museum’s care, following current and best museum practices at large and in support of the Museum’s Collections Management Policy.
Essential Duties and Responsibilities:
- Assists the Head of Registration in supervising the care of works of art for which the Saint Louis Art Museum has assumed responsibility, including objects in the permanent collection; objects on loan to the Museum; objects on temporary deposit with the Museum; and objects that have been accepted as promised gifts or extended loans to the Museum’s collection.
How to apply:
To apply: https://www.slam.org/careers-opportunities/open-positions/
Registrar | Missouri Historical Society posted Sep 1, 2021
Missouri Historical Society
PO Box 775460
St. Louis, MO 63177
The Missouri Historical Society seeks a Registrar to be responsible for implementing collections policies and procedures and recording and maintaining all records pertaining to the Collections of the Missouri Historical Society. The Registrar works with curators, archivists, and librarians to record and document the acquisition of new additions to the collections. This position corresponds with donors, including issuing contracts of gifts, and enter all relevant acquisitions data into the institution's Mimsy XG collections management software database. The Registrar coordinates the o ut-loan process by working with borrowing institutions to ensure the care and safety of loaned MHS collections. This position also ensures that all collections policies and procedures are observed and creates and updates policies as needed.
For more info: https://mohistory.aaimtrack.com/jobs/642303.html
How to apply:
To apply: https://mohistory.aaimtrack.com/jobs/642303.html
Head Registrar | Speed Art Museum posted Aug 18, 2021
2035 South 3rd Street
Louisville, KY 40208
Responsible for all aspects of collections record-keeping for both the permanent collection and for loan materials. Responsible for ensuring the safety of works of art within the building and during transit. Responsible for implementing policies and procedures related to collections management.
For more info: https://www.joblinkapply.com/Joblink/872/Job/Index/493328/head-registrar?ShowBackButton=True&BackUrl=%252fJoblink%252f872%252fSearch%252fResults%253fsavedSearchId%253dc7a0f3e2-14ae-409f-89fd-38516f4d1f29
How to apply:
Site Coordinator | Indiana State Museum and Historic Sites posted Jul 27, 2021
401 Arthur St.
New Harmony, IN 47631
As the Site Coordinator at New Harmony State Historic Site, you will work with the Regional Director to develop and implement public & educational programs as well as event coordination for the Historic Site. You will assist the collections department with artifact care and projects related to both the Historic Site and ISMHS' partnership with Historic New Harmony (HNH) and the University of Southern Indiana. You will assist or perform the following duties: Programs and Interpretation, Artifact/Property Care, Community Relations, Purchasi ng and Administrative Duties, Development & Fundraising, and event coordination.
How to apply:
To apply: https://workforindiana.in.gov/job/New-Harmony-Site-Coordinator-New-Harmony-IN-47631/765982800/
Registrar | Wichita Art Museum posted Jul 27, 2021
1400 W. Museum Blvd
Wichita, KS 67203
Salary: $36,000 to $60,000
The Wichita Art Museum-in the largest metropolitan area in Kansas and with a premier American art collection-seeks a skilled and team-oriented Registrar to oversee the management and care of the museum's distinguished 10,000+ artwork collection. The museum stands at an exciting moment in its history, with a new Strategic Plan, recently opened Art Garden, and growing annual attendance. With a strong regional presence, the museum has a significant American art collection with works across media and history. The prized Roland P. Murdock Collection anchors the museum and features masterp ieces of American art from Winslow Homer to Mary Cassatt to Georgia O'Keeffe.
The Registrar manages all aspects of the Wichita Art Museum's registration and collections management functions including temporary and traveling exhibitions, incoming and outgoing loans, acquisitions, cataloguing, database management, insurance, inventory, and storage. This position oversees the creation and maintenance of all object-related and exhibition-related records. The position is also responsible for the physical safety of the works of art in the collection. This includes ensuring proper installation of objects for display and in storage, ensuring safe methods of packing and transport of objects, arranging necessary conservation planning and treatment, and monitoring the museum environment. Working as part of an energetic and collaborative curatorial team, the Registrar contributes to WAM's mission to bring "people, ideas, and American art together to enrich lives and build community."
For more info: https://wichitaartmuseum.org/jobs-volunteers/
How to apply:
For full position description, please visit wichitaartmuseum.org/jobs. S alary commensurate with experience; salary range from $36,000 to $60,000. To apply, email (1) cover letter outlining qualifications, (2) resume, and (3) three references with contact information to firstname.lastname@example.org. Position will be open until filled.
Director of Collections | Museum of International Folk Art posted May 25, 2021
706 Camino Lejo
Santa Fe, NM 87505
Salary: $46,200 - $59,500
MOIFA seeks an independent self-starter who thrives on solving problem s and simplifying complex systems. This leadership position hires, trains, supervises and evaluates MOIFA's Registrar, Collections Manager, Preparator, Volunteers, and Contractors and works closely with the Curatorial Department. The Director of Collections provides the best care and documentation of all artifacts entering the Museum by overseeing all collections processes including treatment for pests, condition reporting, cataloging, numbering, bar-coding, creating identification and high-quality photography. Other responsibilities include ensuring the safe handling and security of the collections by overseeing and managing the movement, exhibition, storage, and disposition of art objects. The Director of Collections develops and implements the Collection Department budget, serves and conducts Collection Committee meetings and tours, researches and writes grants to upgrade/improve environmental conditions for immediate, and long-range climate stabilization projects, and oversees efficient storage of collections to ensure the care of collections and continued improvement of the museum. Team building, planning and organizing are critical elements of this work as well as excellent communication, problem solving, decision making and insuring for workplace safety. This hands-on position reports to the Museum's Executive Director.
How to apply:
For consideration, please submit your electronic resume and letter of interest to Xochitl Ehrl, Executive Secretary of the Museum of International Folk Art, Santa Fe, New Mexico, email@example.com. All interested parties are required to apply online with the State of New Mexico Personnel NEOGOV website, http://www.spo.state.nm.us to be considered for the position.
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